Administrative Support Professional

6 days ago


Tempe, Arizona, United States Phoenix Based Law Firm Full time
Job Overview

We are seeking a highly skilled Administrative Support Professional to join our Phoenix-based law firm. This role involves providing exceptional support to our team members and clients, ensuring seamless communication and efficient operations.

Key Responsibilities:

  • Manage phone calls and calendar appointments with attention to detail and professionalism.
  • Gather accurate information from clients, including names, phone numbers, and email addresses.
  • Confirm appointments via phone and follow up with emails to ensure timely communication.
  • Respond to client inquiries and direct questions to relevant team members.
  • Create and send invoices to clients as directed by the management.
  • Collaborate with clients to gather legal insurance coverage and submit billing for payment through various websites.
  • Maintain confidentiality of client information and situations at all times.
  • Support staff members in achieving their goals and objectives.

Requirements and Qualifications:

  • Excellent telephone skills, with the ability to handle high call volumes and maintain a professional demeanor.
  • Proficiency in Microsoft Office Suite, particularly Outlook and Word.
  • Familiarity with Adobe products, including Adobe Sign.
  • Previous experience in estate planning is an asset, but not required.
  • Superior verbal communication and listening skills.
  • Patience and ability to work under pressure.
  • Exceptional teamwork and communication skills.
  • Attention to detail and accuracy in tasks.
  • Organizational and time management skills to prioritize multiple tasks.
  • Ability to multitask and adapt to changing situations.

What We Offer:

  • A competitive salary range: $45,000 - $60,000 per annum, based on experience and qualifications.
  • A dynamic and supportive work environment.
  • Ongoing training and development opportunities.
  • A chance to be part of a growing and innovative law firm.

About Us:

Our Phoenix-based law firm is dedicated to providing exceptional legal services to our clients. We value integrity, professionalism, and teamwork, and we are looking for like-minded individuals to join our team.



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