Administrative Support Specialist

5 days ago

Virginia Beach, Virginia, United States Amentum Full time
Amentum Job Opportunity

Amentum is seeking a highly motivated and self-starting Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in supporting our office operations and ensuring the smooth execution of our programs.

Key Responsibilities:
  • Manage records and files, ensuring accurate and up-to-date information.
  • Assist with employee in- and out-processing, including onboarding and offboarding procedures.
  • Support the management of DOD, DSS, and local office policies and programs.
  • Coordinate with the field office chief to schedule meetings and appointments.
  • Draft and route correspondence, ensuring timely and effective communication.
  • Plan and coordinate travel arrangements using the Defense Travel System (DTS) or MyTravel.
  • Coordinate conference room bookings and maintain office equipment and supply inventory.
  • Manage the government timecard program (DAI) and ensure accurate timekeeping.
  • Receive and route office mail and correspondence, ensuring prompt attention to all matters.
  • Manage the task management system (CATMS) and assist with the execution of office training programs.
  • Input and manage data bases as directed, ensuring accurate and up-to-date information.
Requirements:
  • Active Secret clearance required.
  • High School Diploma or equivalent.
  • 2 years of administrative experience.
  • Working knowledge of general office procedures.
  • Fluency in English, both oral and written.
  • Strong typing skills.
  • Organizational skills.
  • Ability to lift general office items (20-30lbs).
  • Expected to work in the office five days a week with occasional telework dependent on government needs.
Preferred Qualifications:
  • Intermediate to high proficiency in Microsoft applications, particularly Word, Excel, PowerPoint, Outlook, and MS Teams.
  • Familiarity with the Defense Travel System and timekeeping management programs a plus.
  • Knowledge of operating office equipment (fax, copy machine).
Work Environment, Physical Demands, and Mental Demands:

This is an in-office position with no unusual hazards, occasional lifting up to 20 lbs, constant sitting while using a computer, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities to communicate, constant mental alertness, and the ability to work under deadlines.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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