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Corporate Order Processing Specialist

2 months ago

Austin, Texas, United States Capitol Services Full time
Job Overview

Capitol Services is actively looking for a Corporate Fulfillment Specialist to enhance our dedicated workforce.

Established in 1978, Capitol Services has emerged as a premier provider of services tailored for legal and financial professionals across the nation. Our commitment is to deliver exceptional, high-quality service to our clients while fostering a collaborative environment that promotes a healthy work-life balance for our employees.

Recognized as one of the "Best Places to Work" by the Austin American-Statesman, we believe that a successful workplace is built on a blend of enthusiasm, commitment, and enjoyment. Being part of the Capitol Services team means collaborating with a top-tier, passionate group of professionals who genuinely care about our mission and the clients we serve. If this resonates with you, we encourage you to consider this opportunity. Capitol Services is an equal opportunity employer.

Role Responsibilities:

  • Engage with colleagues, correspondents, jurisdiction personnel, and others in a prompt, effective, and professional manner.
  • Utilize systems to construct transactions and delegate various components of the order to colleagues, correspondents, or state/county offices for processing.
  • Access public record platforms to file and retrieve publicly recorded documents.
  • Review, prepare, and submit filings, ensuring strict adherence to applicable rules and regulations.
  • Maintain comprehensive records throughout transactions to guarantee accurate outcomes and invoicing.
  • Obtain and uphold a Financial Crimes Enforcement Network (FinCEN) identification number.
  • Submit Beneficial Ownership Information Reports to FinCEN.

Candidate Profile:

  • Organizational Skills: Demonstrated ability to manage multiple tasks and prioritize effectively, with a keen attention to detail and a sense of urgency in completing orders.
  • Communication Skills: Exceptional verbal and written communication abilities, fostering professional and friendly interactions with colleagues and external parties.
  • Adaptability: Willingness to embrace new tools and learn new processes and technologies, with the capacity to adjust to shifting priorities in a dynamic environment.
  • Coachable: Openness to learning and applying instructions and training, with a proactive approach to seeking clarification when needed.
  • Positive Attitude: A courteous and polite demeanor, especially in challenging situations or discussions.
  • Team Collaboration: Ability to work effectively both independently and as part of a team, providing support to peers while managing individual responsibilities.
  • Reliability: Commitment to maintaining regular business hours and punctuality, while ensuring client confidentiality at all times.
  • Technical Proficiency: Comfortable with Microsoft software (Outlook, Word, and Excel) and adept at working with Adobe PDF documents.
  • Office Environment: Capable of remaining in a stationary position for a significant portion of the workday.

Benefits Offered:

  • $20.00 hourly wage.
  • Comprehensive employer-paid medical, dental, and vision benefits for employees.
  • 401(k) plan with scheduled employer contributions.
  • Employer-funded employee assistance program, life insurance, and long-term disability coverage.
  • Four weeks of paid time off annually, accruing from the start of employment, plus ten paid holidays.
  • Encouraged work-life balance with a hybrid working model, including WFH equipment provided after successful training.
  • Access to an on-site fitness center.
  • Opportunities for team-building events and professional development.

We look forward to receiving your application, including your resume and cover letter, if you believe you would be a valuable addition to our organization.