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Administrative Assistant

2 months ago

Quincy, Massachusetts, United States South Shore Staffing Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at South Shore Staffing. As a key member of our Tax Department, you will provide administrative support to our Tax Executives and Tax Administrators, ensuring the smooth operation of our day-to-day processes.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to the Tax Department, including facilitating processes, maintaining databases, and ensuring accuracy and timeliness of workflows.
  • Client Deliverables: Process client deliverables, such as tax returns and financial statements, with precision and attention to detail.
  • Database Management: Maintain accurate and up-to-date databases, spreadsheets, and project trackers.
  • Communication: Handle correspondence, mail, and phone calls in a professional and courteous manner.
  • File Management: Maintain an efficient filing system for client and administrative files.
  • Team Support: Cross-train as a backup for other Administrative Team members and provide support as needed.
Requirements
  • Education: Associate's degree or higher in business, accounting, or a related field.
  • Experience: 2+ years of experience as an administrative assistant in a professional environment, preferably at a CPA firm.
  • Skills: Strong attention to detail, ability to work in a deadline-driven environment, tech savvy, and proficient in Microsoft Office.
  • Personal Qualities: Calm under pressure, flexible, self-starter, positive attitude, and a willingness to learn.