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Corporate Events Administrative Coordinator

2 months ago

Milwaukee, Wisconsin, United States Division 10 Personnel Full time
Job Description

Position Title: Administrative Assistant – Corporate Events

Overview:

Our client, a distinguished and award-winning organization, is seeking a detail-oriented and proactive Administrative Assistant to support their corporate events and business development initiatives. This role is essential in fostering community engagement and driving the firm's growth.

Key Responsibilities:

  • Oversee and maintain the Customer Relationship Management (CRM) system, ensuring accurate tracking of personnel, business development opportunities, and project details.
  • Monitor and coordinate the renewal of employee community involvement within the CRM, including certifications and licenses.
  • Assist in conducting business development research and compiling relevant statistics.
  • Facilitate connections between employees and community activities, including board opportunities.
  • Manage event and sponsorship payments efficiently.
  • Organize meetings and arrange travel logistics for business development activities.
  • Coordinate specific business development events and oversee sponsorships.
  • Support internal events such as company picnics, holiday celebrations, and corporate outings.
  • Document and distribute meeting minutes accurately.
  • Assist in the coordination of holiday gifts and greeting cards.
  • Provide backup support for events, tradeshows, and dinners, including after-hours functions.
  • Record and process mileage, timecards, and various reports as needed.

Qualifications:

  • A Bachelor’s Degree or equivalent professional experience.
  • Proficient in Microsoft Office Suite and Zoom.
  • Demonstrated ability to manage multiple priorities and coordinate administrative tasks effectively.
  • Strong organizational skills with a capacity to multitask and follow up on various initiatives.
  • Excellent written and verbal communication abilities.
  • Self-motivated with the ability to meet deadlines and manage expense reports and receipts efficiently.

If you are looking for a role that combines administrative excellence with community involvement, this position may be the perfect fit for you.