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Administrative Support Specialist

2 months ago

Van Nuys, California, United States Girls Athletic Leadership School LA Full time
Position Overview

The Girls Athletic Leadership School Los Angeles ('GALS') is dedicated to providing an empowering educational experience for young women. We are seeking an **Administrative Support Specialist** who will play a vital role in the operational success of our institution.

This position reports directly to the Operations Manager and offers a competitive pay rate based on prior experience. Key responsibilities include:

  • Implementing effective practices in school operations.
  • Managing the daily functions of the school office while prioritizing the health and safety of students, faculty, and staff.
  • Overseeing the procurement of office supplies and maintaining consistent inventory management.
  • Answering the main office phone line and greeting visitors at the front desk.
  • Acting as the first point of contact for students seeking assistance, including health-related inquiries.
  • Ensuring compliance with vaccination records.
  • Facilitating the enrollment paperwork process and maintaining accurate student records.
  • Coordinating logistics for school events such as Open Houses and Parent Conferences.
  • Supervising students during lunchtime and managing their pick-up and drop-off.
  • Maintaining emergency supplies and ensuring teacher materials are current and compliant.
  • Supporting various operational projects as needed.
  • Managing petty cash funds and accounts payable processes.
  • Preparing documents for financial audits in collaboration with external providers.

Qualifications:

  • Fluency in Spanish.
  • A strong commitment to the mission of supporting low-income Latina girls.
  • Experience working with diverse families and students.
  • Exceptional attention to detail and the ability to multitask in a fast-paced environment.
  • Strong communication and interpersonal skills.
  • Proven problem-solving abilities.
  • Experience in educational organizations and office administration.
  • Proficiency in Google Suite and Microsoft Office.