Administrative Support Specialist

4 weeks ago


Van Nuys, California, United States Aspire Bakeries Full time

Aspire Bakeries is a leading North American baking company with a strong presence in the specialty frozen baked goods market. Our innovative food portfolio includes a wide range of products such as breads, artisan breads, buns, cookies, donuts, muffins, and pastries from well-known brands like La Brea Bakery, Otis Spunkmeyer, and Oakrun Farm Bakery.

We have 13 bakeries across North America, and we are committed to driving innovation, predicting consumer trends, and exceeding our customers' expectations. Our values of Integrity, Ownership, Customer Focus, Creativity, and Care guide us in delivering on People Safety, Food Safety, Quality, and Collaboration.

This role supports Production Supervisors with administrative tasks, including planning and maintaining production records, supporting training, and compiling records. The successful candidate will also assist with scheduling Alchemy training, collecting training records, and maintaining accurate records.

Key Responsibilities:

  • Review production schedules and ensure throughput meets expectations.
  • Follow up with employees on Dayforce-related concerns and conduct training as needed.
  • Manage work notifications, collaborate with the maintenance supervisor, and keep supervisors updated.
  • Complete PO verifications in SAP and maintain production picture specs.
  • Manage attendance tracking and follow up with supervisors.
  • Review Chronos to ensure temp hours are accurate and send weekly labor reports.
  • Ensure timely SAP reporting and communicate with the bakery systems manager.
  • Verify accuracy and completeness of all information received, adhering to company policy and BRC standards.
  • Control supply cages and ensure production supplies are available.
  • Place orders for production supplies and manage the production budget.
  • Ensure quality, legality, and safety of products and processes, and maintain a clean and tidy work area.

Requirements:

  • 6-12 months of related experience or equivalent combination of education and experience.
  • Ability to read and interpret documents, write routine reports, and speak effectively to groups.
  • Bilingual: English and Spanish preferred.

Shift: 1st

Hourly Rate: $25.50

Aspire Bakeries offers a competitive compensation package and a robust benefits program to meet your needs. We are an equal opportunity employer and welcome applications from qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.



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