Accounting Specialist

4 days ago

Fort Lauderdale, Florida, United States Genesis Consulting Partners, LLC Full time
Job Summary

We are seeking a highly skilled and detail-oriented Accounting Specialist to join our dynamic finance and accounting team at Genesis Consulting Partners, LLC. The successful candidate will be responsible for supporting various accounting functions, including financial reporting, payroll, timekeeping, accounts payable/receivable, and compliance with company policies and relevant regulations.

Key Responsibilities
  • Financial Reporting:
    • Support the preparation of periodic, monthly, quarterly, and annual financial reports, ensuring accuracy and compliance with regulatory requirements.
    • Prepare and submit quarterly jurisdictional reports, including sales and use tax, property tax, and other statutory filings.
    • Responsible for 1099 reporting and compliance.
    • Support project and program management reporting, including budgeting and forecasting.
  • Invoicing and Accounts Receivable:
    • Process periodic, weekly, monthly, and milestone/deliverable invoicing, ensuring timely and accurate payment.
    • Reconcile receipts and payment applications to accounts receivable in the accounting system, resolving any discrepancies.
    • Monitor outstanding receivables and maintain a record of past due amounts, ensuring prompt follow-up and resolution.
    • Set up customers for direct payment via ACH or wire transfer, monitoring and depositing checks as necessary.
  • Accounts Payable:
    • Review and retrieve subcontractor timesheets for labor accrual reconciliation, ensuring accuracy and compliance.
    • Review and retrieve employee and subcontractor expense reports, processing employee expense reimbursements.
    • Track, save, and reconcile subcontractor invoices to timesheets and general ledger accounts.
    • Create and maintain new vendors in the accounting system and bank payment system.
    • Track, save, and reconcile vendor invoices, ensuring timely payment and compliance.
    • Generate weekly A/P selection reports and ACH/wire/check disbursements.
    • Maintain vendor and subcontractor profiles, providing onboarding support and assistance with 1099 reconciliation and W9 collections/filings.
    • Field payment inquiries and provide resolution as necessary.
  • Timekeeping and Payroll:
    • Set up new employees in the PEO/payroll system, ensuring accurate and timely payment.
    • Import and reconcile timesheets, ensuring accurate labor reporting and compliance.
    • Support new project onboarding and set up in the accounting system, creating project assignments and initial timekeeping budgets.
    • Submit payroll and reconcile payroll reports, ensuring accuracy and compliance.
    • Manage vendor and subcontractor relationships, ensuring compliance with company policies and regulatory requirements.
    • Assist with year-end purges and other year-end processing reports, including W2 administration.
Requirements
  • Experience Requirements:
    • At least 2 years of accounting experience, preferably in a project-based accounting environment.
    • Thorough knowledge of federal contracting and DCAA compliance.
    • Experience in the services/staffing industry is a plus.
    • Preparation of financial reports, including periodic, monthly, quarterly, and annual reports.
    • Accounts payable and receivable management expertise.
    • Accounts reconciliation skills.
    • Payroll and timekeeping experience.
    • Vendor and subcontractor management expertise.
    • Strong written, oral, and presentation skills.
    • Customer service-oriented.
    • Detail-oriented and focused on compliance, best practices, and continuous improvement.
  • Technologies and Tools:
    • Unanet/Procas/Deltek or other government contractor-tailored project-based accounting software is strongly preferred.
    • Paychex or similar payroll/PEO platform experience.
    • Extremely proficient with MS Excel, including pivot tables and macros.
    • Expensify experience is a plus.
    • Experience with Microsoft 365/SharePoint online/OneDrive.
    • Extremely proficient with MS Word and PowerPoint.
    • Extremely proficient with DocuSign and Adobe DC Pro is preferred.
  • Education:
    • Bachelor's degree in accounting, finance, or business administration is required.

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