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Customer Service Manager
2 months ago
We are a leading provider of transportation services in the United States, operating in 19 countries and employing a team of 32,000 across 400 locations. Our mission is to empower the freedom to move every day through safe, reliable, and innovative solutions that serve the common good.
Job SummaryWe are seeking a highly skilled Customer Service/Reservationist Manager to join our team in Portland, OR. This role is responsible for overseeing the day-to-day functions of the Customer Service and Reservation Departments, ensuring the highest level of service and efficiency.
Key Responsibilities- Coordinate daily activities of Reservations and Customer Service personnel
- Coordinate resource availability, including Call Center staffing, Operators, and vehicles
- Makes hiring decisions for authorized roles; evaluates work performance of staff; ensures timely and efficient completion of all assigned tasks
- Provides employees with timely and constructive performance feedback; develops employees and provides opportunities for career growth
- Reviews, changes, and improves processes in line with changing customer expectations and organizational goals
- Utilizes computer-aided scheduling software, GPS, phone recordings, and on-board video to investigate and validate customer comments
- Answers customer calls and inputs all customer rides using a computerized scheduling system; enters new customer information or changes into the system
- Develops and revises Reservationist manuals and procedures
- Coaches/Trains Reservations staff
- Assists in accident/incident investigation and critical incident, including any needed on-site assistance and support
- Coordinates with all other LIFT service departments to ensure all service goals and directives are attained
- Maintains confidentiality of all information
- Collects and analyzes ridership data and produces weekly reports internally and for client
- Provides ridership trending analysis and other trends within the Reservation and Customer Service Departments
- Collects, analyzes, and provides reports on customer comments, employee commendations, and all complaints
- Tracks dispatching, scheduling, and timekeeping inconsistencies daily, providing and enforcing corrective measures to ensure accuracy and compliance with LIFT functions
- Ability to understand and define services and bus routing in order to successfully investigate, report, and respond to customer service and operational inquiries and complaints
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- High school Diploma or GED required; College Degree highly desired
- 3+ years of relevant customer service/call center experience, supervisory experience, and human resources experience desired; Transportation experience highly desirable
- Ability to read and comprehend instructions, short correspondence, and memos; Ability to write simple correspondence; Ability to effectively present information one-on-one and small group situations to customers, clients, and other employees of the organization
- English required; Bilingual a plus; Exceptional communication and people-solving skills; Ability to effectively interact with a diverse employee population, including functional client groups
- Excellent analytical and problem-solving skills; Ability to conceive new approaches, streamline processes, and create customer interactions; Strong time management, organizational, and project skills, and ability to work in a multi-tasking environment
- Ability to use and is proficient in Microsoft Suite, including a high level of proficiency in Excel; Dispatching and timekeeping software skills required
The work environment is indoors in a typical office setting. The noise level in the work environment is usually moderate.