Project Coordinator

6 hours ago

Hartford, Connecticut, United States Moran Environmental Full time
Job Title:

Project Administrator

Department:

Operations

Reports To:

Business Manager

JOB SUMMARY:

The Project Administrator plays a key role in supporting the project management team by processing information and controlling all aspects of project administration. This includes organizing and maintaining data records, establishing clear lines of communication between customers, operations, and staff.

JOB RESPONSIBILITIES:Onboarding new jobs:

Assist in project startup, including permitting, electronic file setup, budget preparation and submittal, coordination of on-site needs, job site compliance (WOWS, JHA's and other documentation), and communication with clients as needed via phone and/or emails.

Bid process:

Assist with bid preparation under the guidance of the Project Manager.

Purchasing:

Assist the Project Manager in procurement and job costing, including vendor setup and purchase order tracking (internally and with vendors).

Billing:

Assist the Project Manager in collecting job site documentation necessary to invoice customers, forward to the Project Manager for approval, and provide to the Project Accountant for processing.

Project plans & submittals:

Maintenance of electronic files, tracking, distribution, and correspondence.

Project Administration:

Assist the Project Manager with change orders, routing, and tracking; track labor, equipment rentals, and supplies for jobs and communicate with the manager on the need for adjustments to purchase orders and projected costs.

Process and track all job folders in Spectrum and/or MAST and maintain communication with the Job Owner to ensure all necessary job file documents are complete.

Job Closeout:

Assist the project management team in all project close-out activities, including billing and collection follow-up with customers.

Office administration tasks and other duties as assigned.

QUALIFICATIONS:

Commitment to maintaining data accuracy and timeliness in processing and delivery. Attention to detail is a must.

Strong communication and organization skills; ability to interact with team members and subcontractors in a high-energy and fast-paced environment.

Proficient in Microsoft Office, specifically MS Excel, MS Outlook, and MS Word.

Excellent interpersonal skills, extremely organized, flexible, self-starter.

Ability to travel overnight as required by business needs.

EDUCATION REQUIREMENTS:

Minimum of an Associate's degree strongly preferred; Bachelor's degree a plus.

NOTE - relevant industry and/or business experience can supplement educational requirement as determined by management.

BENEFITS:

Competitive Wages

Health, Dental, and Vision Insurance

401k with Company Match

Paid Holidays

Moran Environmental Recovery is an Equal Opportunity Employer.

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