Administrative Support Specialist

24 hours ago

Bellingham, Washington, United States Matrix Service Full time

Job Summary

The Administrative Assistant II is a key member of the Matrix Service team, responsible for providing administrative support and assistance to the organization on a day-to-day basis. This role requires a high level of organization, attention to detail, and excellent communication skills.

Key Responsibilities

  • Provide administrative support and assistance to the organization, including filing, typing, and general office functions.
  • Facilitate the organization of office documentation and records, including incoming and outgoing letters, transmittals, and submittals.
  • Coordinate and process general administrative work, including timesheets, vacation requests, and travel arrangements.
  • Prepare and proof letters, memos, reports, and other documents.
  • Provide back-up support for the Receptionist, as needed.
  • Perform other duties as required or assigned.

Requirements

  • 2+ years' general office/clerical experience, with a working knowledge of general office procedures.
  • Proficiency in using Microsoft Word, Excel, Outlook, and familiarity with databases.
  • Strong communication skills, with the ability to maintain confidentiality.
  • Strong detail orientation and organizational skills.
  • Ability to prioritize work and manage multiple projects and deadlines.
  • Ability to work well under pressure and maintain a positive attitude.
  • Knowledge of filing and documentation control.
  • Professional demeanor, attitude, and appearance.

Benefits

Matrix Service offers a comprehensive benefits package, including medical, dental, and vision plans, disability benefits, life and AD&D insurance, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program, and adoption assistance. Some employees may also be eligible for paid time off, tuition reimbursement, and a performance or safety bonus program.

Equal Opportunity Employer

Matrix Service is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

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