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Event Production Coordinator

2 months ago

Woodland Hills, California, United States Tres LA Group Full time
Job Overview

At Tres LA Group, we are dedicated to crafting memorable and sophisticated events that highlight our outstanding culinary skills and exceptional service. As a premier catering company in Southern California, we have consistently been recognized for our excellence in the industry. We are currently in search of a skilled Production Coordinator who shares our enthusiasm and commitment to join our remarkable team.

Key Responsibilities:

  • Regularly communicate with the supervisor to provide updates; manage and prioritize an ongoing task list to ensure timely completion of all responsibilities.
  • Assist the production and sales teams throughout various phases of event planning, preparation, and execution.
  • Maintain and update multiple Tripleseat/RESERVE tracking systems utilized by the department on a daily basis.
  • Prepare and distribute updated Banquet Event Orders (BEOs) for kitchen teams and production meetings.
  • Support the creative team by organizing photo and video materials for social media content.
  • Help the supervisor with arrangements for weekly offsite and onsite tastings, events, and deliveries, including tasks such as ordering supplies, returning items, packing, and running errands as required.
  • Complete daily tasks such as replenishing copier paper, tidying conference rooms, and managing office supply orders.
  • Oversee expense and mileage reporting, reconcile credit card statements, and submit expenses in a timely manner.
  • Act as a backup for the office assistant when necessary.
  • Perform additional tasks as assigned.

Qualifications:

  • Prior experience in event production is essential.
  • Experience in kitchen back-of-house operations is preferred.
  • Familiarity with rental orders in both front-of-house and back-of-house settings is required.
  • Strong organizational skills with the ability to prioritize tasks and meet tight deadlines.
  • Detail-oriented with a proven ability to multitask while maintaining professionalism in high-pressure situations.
  • Ability to handle confidential client information, billing, and agreements with discretion.
  • Willingness to work overtime and occasionally on weekends with little notice.
  • Safe driving skills with the ability to navigate the city efficiently.
  • Positive demeanor, self-motivated, and eager to learn.
  • Background check is mandatory.

Compensation:

  • Hourly rate between $30 - $35 based on experience.

If you are an organized and detail-oriented individual who thrives in a dynamic environment, we would be excited to hear from you.