Business Operations Coordinator
3 weeks ago
We are seeking a highly skilled Business Administrator to join our team at SGF Global. This role involves providing exceptional scheduling assistance to our Partner Directors, as well as supporting employee onboarding and offboarding processes.
Key Responsibilities:- Proactively manage calendars for Partner Directors, ensuring seamless coordination and efficient use of time.
- Support employee onboarding and offboarding processes, ensuring a smooth transition for new hires and departing employees.
- Assist with headcount management, vendor account management, and distribution/security group ownership, maintaining accurate records and ensuring compliance with policies and procedures.
- Provide team support, including space management, office moves, and procurement of equipment and supplies, ensuring a productive and efficient work environment.
- Organize and facilitate team events, fostering a positive and collaborative team culture.
- Maintain confidentiality of information and ensure compliance with policies and procedures, upholding the highest standards of professionalism and integrity.
- Communicate effectively and build relationships within the business support community and leadership, promoting a culture of open communication and collaboration.
- Solve complex problems as they arise, demonstrating flexibility and quick thinking, and providing innovative solutions to drive business success.
- 30% Managing Partner Directors' calendars
- 30% Onboarding new hires
- 20% Team support
- 20% Planning morale events and managing supplies
- Experience: 2-4 years of relevant work experience
- Education: Bachelor's degree preferred
- Disqualifiers: Candidates with frequent job changes (less than 15 months in a single role) are not eligible.
- Ideal Candidate: Independent, able to thrive in a fast-paced environment, with prior experience supporting a director/VP.
- Minimum 2 years of calendar support in Outlook
- Minimum 2 years of team support experience
- Minimum 2 years of experience with new hire onboarding
- Additional Qualifications:
- 5+ years of proven relevant work experience
- BA/BS degree is desirable but not required
- Proficiency with Microsoft software, including Microsoft Office and Outlook
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