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Office Coordinator

2 months ago

Grand Blanc, Michigan, United States Input Technology Solutions Full time
Position Overview

Input Technology Solutions is in search of a dedicated Office Coordinator to join our team in a full-time remote capacity.

Key Responsibilities:

  • Facilitates administrative functions to guarantee smooth office operations.
  • Organizes and maintains both physical and electronic filing systems.
  • Handles incoming calls, directing them to the relevant personnel, schedules meetings, receives packages, and assists clients and visitors.
  • Responds to electronic communications and other inquiries efficiently.
  • Oversees the calendars of senior management, including travel arrangements.
  • Composes and revises correspondence, reports, and various documents.
  • Enters and updates data in databases and spreadsheets.
  • Prepares agendas for meetings and records minutes.
  • Coordinates meeting logistics, including room arrangements and catering services.
  • Utilizes word processing and presentation tools to create and modify documents.
  • Maintains and operates office machinery, such as printers, copiers, and fax machines.
  • Collaborates with maintenance personnel and external vendors to ensure office equipment is functioning properly and supplies are adequately stocked.
  • Conducts research as needed and compiles information for reports or presentations.
  • Works collaboratively with other administrative personnel and provides support to colleagues as required.
  • Handles sensitive information with care to uphold confidentiality and security, ensuring compliance with privacy regulations.
  • Meets deadlines and adjusts to shifting priorities effectively.
  • Represents the organization with a positive and professional demeanor.

Qualifications:

  • Bachelor's degree in business administration, marketing, communications, or a related discipline.
  • 2-5 years of relevant experience is preferred.
  • Excellent written and verbal communication abilities.
  • Strong skills in prioritization, organization, and project management.