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Family Services Coordinator

2 months ago

Chicago, Illinois, United States Puzzle HR Full time
Job Description

Overview

Family Services Coordinator

Schedule: Friday or Saturday 5pm-5pm

Salary: $18 and up per hour

Location: Ronald McDonald House near Central DuPage Hospital

We are a non-profit organization dedicated to providing support to families with children receiving medical treatment. Our mission is to enable families to stay close to their hospitalized child, promoting their health and well-being.

The Family Services Coordinator is a key member of our operations team, responsible for maintaining program function, registering and checking out families, monitoring the physical structure of the facility, and overseeing related volunteer/donor projects and tasks during assigned shifts.

This position is ideal for individuals who are compassionate, caring, and able to multitask effectively under pressure.

Essential Job Functions

  • Execute defined policies and procedures for the program.
  • Welcome and orient guests to the House, completing all check-in and check-out procedures and paperwork.
  • Demonstrate a caring attitude toward families, volunteers, and donors.
  • Act as liaison to hospitals for processing referrals/reservations.
  • Explain/clarify program policies and procedures to guests and referring partners.
  • Provide and assist families with information, directing them to resources, activities or services they may need.
  • Perform regular rounds to maintain relationships with families and identify support and/or maintenance needs.
  • Coordinate overall daily strategy for use of available rooms, with intention of providing service to as many families as possible.
  • Assist with statistics for program by inputting daily occupancy records.
  • Ensure all common areas remain clean and supplies are stocked.
  • Track guest donations and occupancy rates for monthly reporting purposes.
  • Respond to emergency situations, after-hours pages (including scheduled weekends and holidays) regarding urgent needs, such as unplanned family arrivals, medical emergencies for guests or conflicts requiring law enforcement.
  • Encourage adherence to programs guidelines and coordinate a solution when violations occur.
  • Utilize our digital guest registry system to create room reservations and track pertinent and appropriate guest information to ensure seamless support throughout their stay.
  • Assess bedroom availability for incoming families and assign bedrooms according to number of guests, potential length of stay and other needs of the families.
  • Complete incident reports and submit within 24 hours of occurrence, informing supervisor and other staff members of any unusual incidents.
  • Act as an extension of the Community Engagement team, serving as a lead or co-lead for meal groups, baking groups and activities groups volunteering within programs.
  • Provide coverage at Welcome Desk locations as well as other duties in the absence of volunteer support.
  • Direct, train, and oversee volunteers performing essential program support functions such as meal provision, guest welcome, housekeeping, and special projects.
  • Welcome family guests and visitors, providing tours and information.
  • Be knowledgeable of the program location security system and features (ie. key activation, camera operation, etc.).
  • Regular participation in meetings and trainings as requested by program leadership.
  • Complete all data entry, record keeping, and documentation for the shift.

Education and Experience

  • 2 years related work experience preferred
  • An equivalent combination of education, training, and/or experience will be considered

Knowledge, Skills and Abilities

  • Must be a self-starter with the ability to multitask and function effectively under pressure
  • Compassionate and caring individual, aligned to our mission and standard of care
  • Demonstrate empathy and the ability to relate to families in crisis

Work Environment

  • Exposed to moderate noise levels
  • Frequent interruptions, ability to multitask is key to success in this role
  • Regular and predictable attendance is required
  • Must be available to work irregular hours, shifts, weekends, holidays as needed and with proper notice

Physical Abilities

  • Basic office work, as well as the physical ability to perform all household tasks as needed (ie. Cleaning, making beds, laundry, etc.)
  • Must be willing and able to move between program locations when necessary, advanced notice will be provided
  • While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel; talk or hear
  • Must be capable of carrying 35 lbs with or without accommodation

At Puzzle HR, we believe in diversity, equity, and inclusion in the workplace, and we welcome and will consider applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Puzzle HR provides reasonable accommodation to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need accommodation during the application or hiring process, please contact workwithus@puzzlehr.org. Reasonable accommodations will be determined on a case-by-case basis.