Administrative Operations Manager
2 months ago
Job Summary
The Commonwealth of Virginia is seeking a highly skilled and experienced Senior Administrative Coordinator to provide executive-level administrative support to the Office of the Superintendent, the Superintendent of Public Instruction, and the Chief of Staff. This is a critical role that requires a high level of discretion, confidentiality, and attention to detail.
Key Responsibilities
- Provide administrative support to the Superintendent, Chief of Staff, and other senior officials, including calendar management, travel arrangements, and event planning.
- Manage strategic communications with division superintendents, legislative and business stakeholders, and oversee marketing strategy and message coherence.
- Track and report on the agency's performance on strategic goals, planning outcomes, and key project goals.
- Support the Superintendent's email and manage the flow of information to and from the office.
- Develop and maintain complex schedules, track meetings, and develop meeting prep.
- Process procurement actions, complete travel arrangements, and ensure alignment with agency and Commonwealth practices.
- Draft reports for the Secretary of Education, the Governor, and the State Superintendent.
- Coordinate logistics and event scheduling of large-scale events.
Requirements
- Graduation from an accredited college or university with a degree in business administration, public administration, education administration, or a related field.
- Experience in executive support roles, workflow analysis, and project management.
- Proficiency in calendar management software, email platforms, and other relevant office tools.
- Strong communication skills, coupled with the ability to maintain an even disposition and to cope with various personality types.
- Ability to establish a good work relationship with a large group of professional staff members.
- Ability to monitor strategic initiatives, priorities, and goals of VDOE and provide regular updates to the Superintendent, cabinet, Secretary, and Governor's Office.
Additional Considerations
- Experience working in a role where confidentiality and security of information is necessary and significant.
- Experience in providing customer service/technical assistance and interacting professionally with agency personnel, state officials, school division personnel, and the general public.
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