Facilities Operations Manager

1 week ago

Mastic Beach, New York, United States MyCareersFuture Full time
Facilities Manager

MyCareersFuture is seeking a highly skilled Facilities Manager to oversee the smooth operation of our office facilities, including maintenance, operations, and management of all company buildings and premises.

Key Responsibilities:
  • Manage office facilities, operations, and maintenance for all company buildings and premises, ensuring a safe and healthy work environment.
  • Liaise with vendors, contractors, and management office to ensure all office floors are well maintained and in running condition, adhering to company standards and policies.
  • Conduct daily floor walks to ensure all equipment and basic systems are up and running, identifying and addressing any issues promptly.
  • Assist in administration work, support, and ensure the smooth operations of the Office Management department, providing exceptional customer service to employees and visitors.
  • Manage Risk Management, IT & Security Compliance to ensure all policies are in place and followed, maintaining the confidentiality and integrity of company data.
  • Support all Business Continuity Planning (BCP) work, building coordination, crisis, and annual fire drills exercises, ensuring the company's preparedness and response to emergencies.
  • Assist with financial and non-financial processes and administration of the department, maintaining accurate records and reports.
  • Manage and support functionality of office systems, including Room booking system, Audio-Visual equipment, phones, PowerPoints, wireless, and motorized equipment troubleshooting, ensuring seamless communication and collaboration.
  • Maintain proper office filing and archiving system, adhering to company policies and procedures.
  • Follow up on expense approval process to ensure proper documentation and requisite approvals are in place, maintaining transparency and accountability.
  • Monitor and track expenses and ensure timely invoice processing, ensuring the company's financial stability and compliance.
  • Ensure all premises are well secured and well maintained, adhering to company standards and policies.
  • Maintain and ensure a compliant Security Card Access and CCTV system, ensuring the safety and security of employees and visitors.
  • Assist in programming, tracking, monitoring, issuing, and collection of all Access cards, maintaining accurate records and reports.

We are an equal opportunities employer and welcome applications from all qualified candidates.

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