Administrative Assistant

1 week ago


Chicago, Illinois, United States JCFS Chicago Full time
Job Summary

We are seeking an experienced Administrative Aide to join our team at Knapp School and Yeshiva. The successful candidate will be responsible for providing administrative support to ensure the smooth operation of the school.

Key Responsibilities
  • Provide exceptional customer service to clients and visitors, ensuring a welcoming and respectful environment.
  • Answer phones, direct calls, and maintain client confidentiality as directed by the Office Manager.
  • Oversee student transportation and attendance logistics, including communication with parents, guardians, school districts, and vendors.
  • Work collaboratively with the Office Manager and colleagues to plan and complete tasks, meeting deadlines and ensuring efficient office operations.
  • Maintain accurate client files and data entry, adhering to agency standards and UR compliance.
  • Prepare and distribute quarterly and annual student reports and progress notes.
  • Organize and assist with school mailing and mass communications.
  • Generate reports and distribute to relevant staff members.
  • Perform other related duties as required, including relieving other administration.
Requirements
  • High School Diploma or equivalent.
  • At least 2 years of administrative office experience, preferably in a school setting.
  • Strong customer service skills, with a customer-oriented attitude.
  • Ability to organize, prioritize, and multitask in a fast-paced environment.
  • Proficiency in Microsoft Office (Word, Excel, Access, and PowerPoint).
  • Excellent verbal and written communication skills.
What We Offer
  • Paid time off, including vacation days, sick days, and paid holidays.
  • Medical, dental, and vision insurance.
  • 401(k) with base contribution and match.
  • Additional health and wellness benefits, financial benefits, professional training, tuition reimbursement, and more.


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