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Human Resources Coordinator

2 months ago

Columbus, Mississippi, United States Gregory Construction Full time
Job Summary

We are seeking a highly organized and detail-oriented Human Resources Clerk to provide administrative support to our Human Resources Manager at Gregory Construction. The ideal candidate will have excellent interpersonal skills, be able to multitask, and work in a fast-paced environment.

Key Responsibilities
  • Maintain office administrative duties, including preparing materials, on-boarding new associates, and managing schedules to ensure efficient use of time.
  • Conduct candidate call backs, coordinate pre-employment processes, and schedule employees for their first day of work.
  • Conduct pre-employment screening, maintain tracking spreadsheets, and ensure a smooth on-boarding process.
  • Maintain employee records and files, ensuring accuracy and compliance with company policies.
  • Perform periodic audits of HR files and records to ensure all required documents are collected and filed appropriately.
  • Collect and maintain employment applications, resumes, and other documents.
  • Assist the Human Resources Manager with reporting and special HR projects.
  • Update and maintain candidate information in the organization's Applicant Tracking System.
  • Responsible for creating and distributing employee change announcements throughout the company.
Requirements
  • High school diploma or equivalent required, Associates Degree preferred.
  • Minimum of 2 years of prior Human Resources experience in a secretarial or administrative capacity preferred.
  • Expert level in using MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
  • Experience using Applicant Tracking software (Jazz HR, preferred).
  • Proficiency in written and spoken English.
  • Demonstrated strong communication skills in oral and written communications.
  • Demonstrates interpersonal sound judgment and decision-making skills in directing administrative tasks, using discretion when necessary.
  • Ability to work under high-pressure situations and maintain confidentiality.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion.
Competencies
  • Lives out and promotes the Company's core values of Safety, Integrity, Communication, Excellence, and Determination.
  • Customer Service - Manages difficult or emotional situations; Responds promptly to employee needs; Meets commitments.
  • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
  • Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
  • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
  • Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
  • Communication - Excellent communication skills, including listening, asking clarifying questions when needed, writing, and a superior attention to detail.