Executive Support Professional

1 week ago


Cupertino, California, United States Russell Tobin Full time
Job Summary

Russell Tobin, a leading professional and technical recruitment and staffing advisory organization, is seeking a highly motivated and detail-oriented Executive Assistant to support their growing U.S. organization.

Key Responsibilities
  • Support the leadership team across multiple sites, ensuring seamless communication and coordination.
  • Proactively coordinate and assist leadership in planning and organizing events, activities, and calendars, while maintaining a high level of integrity and discretion in handling confidential information.
  • Manage complex scheduling requirements, including meetings, travel, and events, while working seamlessly with other assistants.
  • Act as a liaison for the team across multiple sites, with special attention to time zones and global holidays.
  • Drive key team activities, such as staff meeting agendas, all-hands meetings, and customer engagements.
  • Manage group logistics, travel arrangements, and expense reporting.
Requirements
  • High school or equivalent diploma
  • 5+ years of senior-level leadership support experience.
  • Experience with executive-level calendar management.
  • Experience with domestic or international travel coordination.
  • Experience designing processes to maximize efficiency.
About Russell Tobin

Russell Tobin is a certified minority-owned business, committed to creating a diverse environment and is proud to be an equal opportunity employer. We are comprised of specialized practices focusing on a variety of skill sets and industries, providing tailored and swift sourcing solutions to fulfill client hiring needs.


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