Pre-Award Grant Coordinator

4 weeks ago

Pullman, Washington, United States InsideHigherEd Full time
Job Summary

We are seeking a highly skilled Pre-Award Grant Administrator to join our team at the College of Agricultural, Human, and Natural Resource Sciences (CAHNRS). The successful candidate will be responsible for managing pre-award activities, ensuring effective and efficient workflow, and adhering to quality standards for faculty and staff.

Key Responsibilities
  • Assist departmental faculty/PI in the development, preparation, and submission of grant and contract proposals
  • Ensure all applications meet agency and university guidelines and published time tables and deadlines
  • Manage the Just-In-Time process and ensure proposals are entered and routed in a timely manner for further review
  • Confer with PI and Pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals
  • Assist the PI in the development of budgets and budget justification, including proofing the budget for inconsistencies and ensuring accuracy
  • Review budgets for consistency with sponsor, monitor compliance with agency and University regulations regarding submission, and verify all financial information
  • Advise the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements
  • Coordinate and review certain proposal elements (bio-sketches and facilities& resources) for consistency, accuracy, and completeness
  • Review proposals for consistency with sponsor guidelines on budget, format, font size, and page limits excluding narrative content
  • Monitor and facilitate proposal process through the routing process in compliance with university procedures and institutional signatures
  • Obtain signatures as needed and work effectively with other offices (central, school, departments, divisions, RAS units) on research proposals
  • Prepare high-quality written documents, analyze data, and formulate conclusions
  • Review and process award documents through the routing process in compliance with university procedures
  • Provide training to individuals throughout the college responsible for grant post-award management
Requirements
  • Bachelor's degree in a field relevant to the area of specialization and three (3) years of experience directly related to the specialty area
  • Demonstrated grants administration or grants/contracts experience in which developing, monitoring, and ensuring outcomes/compliance was required
  • Demonstrated understanding of grant agreements and compliance requirements
  • Demonstrated ability to develop and meet goals and deadlines
  • Exceptional written and oral communication skills
  • Ability to use automated spreadsheets and other tools for financial analysis and reporting
  • Strong interpersonal skills with ability to maintain positive working relationships with others
Additional Information

This is a permanent position with a monthly salary of $4, $6,092.84 (Zone 1, Grade 4). Washington State University is an equal opportunity/affirmative action educator and employer. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability, and/or persons age 40 and over are encouraged to apply.

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