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Office Administration Specialist
2 months ago
Location: H2M Architects and Engineers
Position Overview:
H2M Architects and Engineers, a leading multidisciplinary firm in architecture, engineering, and environmental consulting, is seeking an Office Administration Specialist to enhance our team.
Key Responsibilities:
- Provide comprehensive administrative and clerical support to a team of architects and engineers.
- Execute word processing tasks, including formatting and editing documents such as correspondence, reports, proposals, and presentations, ensuring adherence to company standards.
- Manage various administrative duties, including scheduling meetings, organizing logistics, and maintaining office supplies.
- Deliver exceptional customer service by handling phone inquiries and directing calls efficiently.
- Maintain awareness of staff whereabouts and assist with office etiquette protocols.
- Oversee daily mail distribution and prepare correspondence for outgoing mail.
- Mentor new employees and junior staff on company policies and procedures, ensuring proper onboarding.
- Support front desk operations and maintain a welcoming environment for visitors.
- Serve as a resource for staff on MS Office applications and provide training as needed.
- Ensure common areas are tidy and organized, contributing to a professional workplace atmosphere.
- Collaborate with HR, Marketing, and Finance departments on various tasks as required.
- Anticipate the needs of staff and proactively provide necessary administrative assistance.
- Perform additional duties as assigned by management.
Qualifications:
- High school diploma is required; an Associate's or Bachelor's degree is preferred.
- 2-5 years of experience in an administrative role, ideally supporting senior management and a diverse client base.
- Proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook; familiarity with Adobe products is a plus.
- Strong typing skills (50-60 wpm) with high accuracy.
- Ability to manage multiple tasks and prioritize effectively in a dynamic environment.
- Excellent communication skills, capable of interacting with individuals at all organizational levels.
Performance Standards:
- Maintain up-to-date technical knowledge and participate in relevant training opportunities.
- Foster a collaborative team environment and serve as a point of contact for colleagues.
- Uphold high standards of customer service for both internal and external clients.
- Exhibit a positive attitude and ensure compliance with company standards.
Compensation:
The salary for this position is competitive and commensurate with experience and qualifications.
Equal Opportunity Employer:
H2M Architects and Engineers is committed to creating a diverse environment and is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, including women, minorities, individuals with disabilities, and veterans.
