Office Support Specialist
1 week ago
We are seeking a highly organized and detail-oriented Office Assistant to join our team at Metasys Technologies. As an Office Assistant, you will be responsible for operating high-volume duplicating, scanning, and mail processing equipment, as well as performing various administrative tasks to support the smooth operation of our office.
Key Responsibilities- Operate high-volume copy machines, scanners, and mail processing equipment to produce high-quality documents and manage mail flow.
- Perform binding and finishing work, including folding, stapling, and binding documents.
- Manage and operate postage meters, fax machines, and other office equipment to ensure efficient and accurate mail processing.
- Ensure proper maintenance and operation of convenience copiers, performing daily inspections and clearing paper jams.
- Maintain management reports, supply inventories, and service logs to track equipment performance and maintenance needs.
- Distribute office supplies, mail, and fax transmissions to designated locations.
- Calculate charges for completed jobs and maintain billing logs.
- Respond to service calls and assist with basic troubleshooting of equipment.
- Deliver completed jobs to customer locations inside and outside the site.
- Perform filing duties, including purging and archiving documents as needed.
- Assist with shipping and receiving tasks, utilizing shrink-wrap machines, bindery equipment, and other office tools.
- Perform other duties as needed to support the office operations.
- High school diploma or equivalent.
- Basic computer skills, including proficiency in MS Office (Word, Excel, Email).
- Familiarity with office equipment such as copiers, scanners, fax machines, and postage meters.
- Ability to lift up to 50 pounds and push/pull machines weighing up to 700 pounds.
- Strong organizational and customer service skills.
- Valid driver's license may be required depending on site needs.
Metasys Technologies is an equal opportunity employer. We welcome applications from diverse candidates and are committed to creating an inclusive work environment.
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