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Administrative Operations Specialist

2 months ago

Oklahoma City, Oklahoma, United States City of Oklahoma City Full time

Salary: $38.51 Hourly

Note: The typical starting compensation for this role is at the lower end of the stated pay range. A higher salary may be negotiated based on the qualifications and experience of the chosen candidate, in accordance with the City's placement policy.

Application Information: It is essential to complete the supplemental questions as part of the application process. Responses must directly address the questions posed and should be substantiated by the work history and information provided in the application or resume. Applications may not be evaluated if specific answers to the supplemental questions are absent.

POSITION OVERVIEW

This role is situated within the Grounds Management Division of the Parks and Recreation Department for the City of Oklahoma City, typically reporting to a division or section leader. The individual in this position is tasked with delivering standard research and analytical assistance by assessing previously identified issues, formulating alternatives, and providing both written and verbal recommendations for program, policy, and procedural modifications based on independently conducted operational evaluations. A range of administrative responsibilities supporting work activities will be undertaken, including budget formulation, goal and objective setting, staff report drafting, and conducting special studies such as feasibility, time, cost, and cost-benefit analyses. Prior knowledge of the specialized functional duties of the assigned work unit may be necessary before assuming the role.

Key Responsibilities Include:

  • Coordinating and overseeing the activities of administrative and clerical personnel.
  • Reviewing documents for precision, completeness, and punctuality.
  • Implementing special projects, programs, or policy-related initiatives.
  • Performing tasks specific to the designated department, program area, or office function, including processing specialized business forms and documents, managing payroll or purchasing tasks, initiating personnel actions, and interpreting or categorizing codes.
  • Designing and coordinating large-scale projects and functions by determining work procedures and staffing needs, assigning tasks, leading and instructing team members, assisting in establishing and/or interpreting policies, and making administrative decisions.

The position necessitates frequent interaction with other City personnel, external organizations, and the public to exchange information related to work activities, policies, and procedures. The employee must exercise independent judgment and discretion regarding the exchange of information and/or activities that may be confidential in nature. Assignments may be both general and specific and can be communicated verbally or in writing. Information exchanges support well-defined administrative or operational policies or procedures.

VETERANS PREFERENCE

Honorably discharged veterans of the United States Armed Forces, National Guard, and Reserve Forces who are not currently employed full-time by the City of Oklahoma City and meet the qualifications for the position will be given preference. To receive this preference, veterans must provide verification of honorable discharge from military service prior to the closing date of the vacancy announcement.

JOB REQUIREMENTS

  • Proficiency in basic research principles and practices.
  • Familiarity with various word processing and spreadsheet software applications.
  • Effective verbal and written communication skills, demonstrating tact and diplomacy.
  • Ability to supervise and coordinate the activities of assigned staff.
  • Capability to apply general knowledge of business and/or public administration principles and practices to work performed.
  • Skill in organizing and evaluating large volumes of information and/or data.
  • Understanding of standard municipal budgetary principles and procedures.
  • Ability to prepare and present narrative and statistical reports with clarity and precision.
  • Logical thinking skills to resolve practical issues.
  • Ability to work independently.
  • Willingness to travel as required.
  • Commitment to recommend program modifications based on operational assessments.
  • Responsibility for handling confidential materials and information.

WORKING CONDITIONS

  • Primarily in a climate-controlled indoor environment.
  • May involve prolonged periods of sitting, standing, walking, or using a telephone.
  • Continuous exposure to light and glare from computer monitors.
  • Occasional local travel may be required.

PHYSICAL REQUIREMENTS

  • Steadiness and dexterity in hands and arms to operate standard office equipment such as computers and telephones.
  • Near vision sufficient to read and draft written communications and reports.
  • Ability to communicate effectively in person and via telephone.

OTHER DETAILS

Attachments: Applicants may upload a maximum of two attachments. Combining documents into a single file for upload is permitted.

Pay Method: City employees are required to receive compensation electronically, either through direct deposit or pay card.

Background Investigation, Drug Testing, Physical Examination: Upon a conditional offer of employment, the City of Oklahoma City will conduct a criminal history background check for external applicants. Applicants will be provided with contact information for any third-party reporting agencies used to collect background information in connection with conditional offers of employment.