Operations Support Specialist

2 weeks ago


Oklahoma City, Oklahoma, United States INSURICA Full time
Job Summary

The Operations Support Specialist is a key member of our team, responsible for providing exceptional support services to our clients and colleagues. This role requires a high level of organization, attention to detail, and excellent communication skills.

Key Responsibilities
  • Provide administrative support to the Correspondence Services Administrator, including mail room functions, printing, and mailing of INSURICA Express mail
  • Serve as a fully trained backup for the First Impressions Ambassador position, including answering phones, greeting guests, and distributing faxes
  • Responsible for event set-up and breakdown, including tables, linens, and equipment
  • Provide faxing, photocopying, and shredding assistance services, as needed
  • Responsible for the ordering, maintenance, and delivery of all office supplies, copier/fax paper, and promotional items
  • Serve as a fully trained backup for the Correspondence Services Administrator
  • Responsible for the care and maintenance of break areas, including basic cleaning, equipment maintenance/repair, and purchasing and re-stocking of supplies
  • Provides administrative assistance to other departments, as approved by the Branch Leader
Requirements
  • 1-3 years of mailroom/ancillary administrative support experience preferred
  • High school diploma or equivalent preferred
  • Previous multi-line phone system experience preferred
Working Conditions

This role requires the ability to work in a fast-paced, multi-tasking office environment with periodic high disruption and changing priorities. The successful candidate will be able to perform approximately 80% sedentary work, exerting up to 10 pounds of force occasionally, and negligible force frequently. Ability to lift up to 20 pounds occasionally.



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