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Office Support Specialist
2 months ago
Company Background
Rubenstein Law has been dedicated to advocating for personal injury victims since its inception in 1988. Under the leadership of Founder Robert Rubenstein and CEO Nicole Armstrong, the firm has expanded to include over 50 attorneys, comprising 20 partners and 12 board-certified litigators, supported by a team of over 400 professionals.
Rubenstein Law is esteemed in the field of Personal Injury, providing representation across a wide range of case types, including but not limited to auto accidents, slip and fall incidents, catastrophic injuries, premises liability, medical malpractice, child and birth injuries, motorcycle accidents, and traumatic brain injuries (TBI). The firm’s Mass Tort division also serves clients nationwide in cases involving defective products, hazardous medications, and chemical exposure.
With a strong track record of success and billions of dollars secured for clients, Rubenstein Law is committed to expanding its reach to better serve victims across the nation. As the firm grows, it remains dedicated to delivering exceptional care and attention to each client, which has been the cornerstone of its reputation and achievements.
Position Summary
The Office Services role is essential for ensuring the smooth operation of our office environment. This position encompasses a variety of daily office tasks, including but not limited to maintaining office facilities, managing supply orders, and performing administrative duties.
Key Responsibilities
- Ensure a sufficient inventory of office supplies and groceries is maintained.
- Oversee the cleanliness and organization of the office space and perform assigned administrative tasks.
- Coordinate and fulfill all interdepartmental food requests.
- Manage the organization of office deliveries.
- Provide assistance to other office locations as required.
Required Qualifications
- Demonstrated ability to operate with a high degree of patience, tact, and diplomacy in daily operations.
- Capability to lift weights ranging from 20 to 30 lbs.
- Strong multitasking skills.
- Willingness to work overtime as needed.
- Previous experience in office services and customer service is preferred.
- Experience in a law firm setting is advantageous but not mandatory.
- Attention to detail and excellent organizational skills are essential.
Employee Benefits
- Paid Time Off (PTO) along with 7 paid holidays.
- Bonuses for staff and attorneys.
- Comprehensive Medical Benefits (including Health, Dental, Vision, Short-Term & Long-Term Disability, and other medical coverages).
- Group and Optional Life Insurance.
- Employee Assistance Programs.
- 401(k) plan with company matching contributions.
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