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Operations Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Operations Coordinator to join our team at Golden Gate Regional Center. As an Operations Coordinator, you will play a critical role in ensuring the smooth operation of our offices in San Francisco, San Mateo, and Marin.
Key Responsibilities- Provide primary back-up support to the Manager/Supervisor of Operations and Facilities Assistant.
- Anticipate and respond to general facility-related office and building issues.
- Monitor office vendors' visits or services at all office locations.
- Promptly review and process purchase order requests.
- Process purchase requests, maintain quotes and approvals, generate purchase orders, submit orders to vendors, and monitor order completion and shipment tracking.
- Assist with researching non-company standard purchase requests from departments as needed.
- Adhere to all procurement guidelines and regulations as laid out by DGS.
- Secondary contact with building management for escalated issues and vendor approvals.
- Assist with office construction buildouts, upgrades to existing spaces, moves within and between office locations.
- Oversee and maintain all office seating maps and employee seating assignments.
- Review and process special requests for off-hours/weekend use of premises from staff.
- Coordinate resolution of any major facilities issues.
- Process Market Street Bicycle Parking Access requests.
- Maintain an Inventory Control system for all GGRC physical assets.
- Submit DGS disposal requests.
- Assist with DDS records requirements and audits.
- Coordinate office furniture inventory, movement, and installation for all office locations.
- Oversee contract workers in furniture and equipment movements.
- Work with IT/HR/Supervisors on workstation assignments and equipment needs.
- Work with HR/IT to provide staff accommodation needs.
- Maintain and coordinate front-desk/receptionist back-up schedule.
- High School Certification.
- 3-5 years of related experience in office administration, focusing on business operations and facility management.
- Ability to develop standard business communications.
- Ability to convey complex information and ideas in a clear, concise, and professional manner.
- Ability to operate basic office equipment.
- Proficiency with MS Word, MS Excel, MS PowerPoint, MS Outlook, Adobe or similar software applications.
- Comprehension of technical perspective of facilities/equipment.
- Sufficient manual strength and dexterity to handle mailroom and operation duties.
- Use of discretion and ability to maintain confidentiality.
- Dependable, reliable, and resourceful.
- Possess high attention to detail.
- Able to work independently and as a team.
- Ability to multi-task and prioritize.
- Ability to organize proficiently.
- Must have access to reliable transportation.
- Initiative.
- Accountability.
- Customer service orientation.
- Attention to detail.
- Analytical thinking.
- Organizational ability.
- Time management.
- Collaboration/teamwork.
- Adaptability.
- Experience in multi-cultural settings and/or multi-lingual capacity.
We offer a comprehensive benefits package, including Medical and Dental benefits with a generous employer contribution, additional employer-paid Life, Disability, and Vision coverage, 10% employer contribution to a 403(b) retirement account, and generous time off benefits.
We value diversity and believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community-minded and passionate about making a difference in the lives of our clients and staff.
Golden Gate Regional Center is an Equal Opportunity Employer. Employees are required to have the Covid-19 vaccine unless they have a religious or medical exemption.
