Current jobs related to Administrative Coordinator for Executive Leadership - Takoma Park - Washington Adventist University

  • Executive Assistant to the President

    2 weeks ago

    Takoma Park, Maryland, United States Washington Adventist University Full time

    Job Title: Executive Assistant to the PresidentJob Summary:We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the President of Washington Adventist University. The successful candidate will be responsible for coordinating administrative and secretarial functions, performing a variety of administrative...

  • Executive Assistant to the President

    2 weeks ago

    Takoma Park, Maryland, United States Washington Adventist University Full time

    Job SummaryAs an Executive Assistant to the President at Washington Adventist University, you will provide administrative support to the President's office, ensuring the smooth operation of the department. Your responsibilities will include coordinating meetings, preparing correspondence, and maintaining records. If you are a detail-oriented individual with...

  • Administrative Coordinator

    3 weeks ago

    Allen Park, Michigan, United States Stefanini Group Full time

    Job Title: Administrative AssistantWe are seeking a highly skilled and organized Administrative Assistant to join our team at Stefanini Group.Job Summary:The successful candidate will provide administrative support to our leadership team, ensuring seamless day-to-day operations and maintaining the highest level of confidentiality.Key Responsibilities:Provide...

  • Executive Administrator

    3 months ago

    Menlo Park, United States Octave Full time

    Executive AdministratorAt Octave Bioscience, we recognize the pivotal role of our Executive Administrator. We are seeking an exceptional professional to join us in this integral position. The ideal candidate will embody professionalism, responsiveness, and a strong sense of ownership. They will excel in maintaining strict confidentiality, demonstrate a...

  • Executive Administrator

    1 month ago

    Menlo Park, United States Octave Full time

    Executive AdministratorAt Octave Bioscience, we recognize the pivotal role of our Executive Administrator. We are seeking an exceptional professional to join us in this integral position. The ideal candidate will embody professionalism, responsiveness, and a strong sense of ownership. They will excel in maintaining strict confidentiality, demonstrate a...

  • Senior Administrative Coordinator

    2 weeks ago

    Florham Park, New Jersey, United States BioSpace, Inc. Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team. The successful candidate will play a pivotal role in supporting executive leadership by managing and optimizing administrative operations.Key ResponsibilitiesManage complex executive schedules, ensuring efficient time utilization and coordination of...

  • Administrative Coordinator

    4 weeks ago

    Overland Park, Kansas, United States Archer Technologies Full time

    Job SummaryArcher Technologies is seeking a part-time Administrative Assistant to provide administrative support and facility coordination duties for our world headquarters in Overland Park, Kansas.Key ResponsibilitiesOversee the reception of visitors and ensure a welcoming environment for guests.Support office meetings, including coordination of catering...

  • Administrative Coordinator

    5 months ago

    Menlo Park, United States Ascend Talent Solutions Full time

    Our client is an international commercial real estate developer, owner and manager! The company has an extraordinary team of passionate professionals who promote within and are dedicated to cultivating careers for exceptional talent.Job Description – The Administrative Coordinator will primarily focus on supporting the property management team with...

  • Executive Administrative Assistant

    4 weeks ago

    overland park, United States Mackinnon & Partners Full time

    Job Title: Executive Support SpecialistDuties: Executive Admin Assistant - Digital & Information TechnologyLocation: Overland Park, KS - Hybrid (3 days in the office)*Will be working under two chief officers managing calendars and proactively prioritizing the schedules. This position will be managing confidential items and will need to have a high level of...

  • Executive Administrative Assistant

    4 weeks ago

    Overland Park, United States Mackinnon & Partners Full time

    Job Title: Executive Support SpecialistDuties: Executive Admin Assistant - Digital & Information TechnologyLocation: Overland Park, KS - Hybrid (3 days in the office)*Will be working under two chief officers managing calendars and proactively prioritizing the schedules. This position will be managing confidential items and will need to have a high level of...

  • Executive Administrative Assistant

    4 weeks ago

    Overland Park, United States Mackinnon & Partners Full time

    Job Title: Executive Support SpecialistDuties: Executive Admin Assistant - Digital & Information TechnologyLocation: Overland Park, KS - Hybrid (3 days in the office)*Will be working under two chief officers managing calendars and proactively prioritizing the schedules. This position will be managing confidential items and will need to have a high level of...

  • Administrative Coordinator

    1 week ago

    Loves Park, Illinois, United States Cascade Industries, Inc. Full time

    Administrative CoordinatorAt Cascade Industries, we are seeking an experienced Administrative Coordinator to join our team. This role will be responsible for providing administrative support to various departments within the company, ensuring the smooth and efficient operation of our office. Key Responsibilities: Manage incoming calls, emails, and...

  • Administrative Coordinator

    2 weeks ago

    Floral Park, New York, United States UPS Full time

    Unlock Your Career Potential as an Administrative Assistant at UPSAre you a highly organized and detail-oriented individual looking to take your career to the next level? Do you have excellent communication and interpersonal skills? If so, we encourage you to apply for the Administrative Assistant role at UPS.Key Responsibilities:Manage complex calendars and...

  • Administrative Coordinator

    2 weeks ago

    Park Ridge, Illinois, United States Visterra Landscape Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Visterra Landscape Group. As a key member of our corporate office, you will provide exceptional support to our internal team and external clients.Key ResponsibilitiesCoordinate and oversee a blend of traditional and executive administrator work,...

  • Executive Recruiting Coordinator

    2 weeks ago

    Ridgefield Park, United States ektello Full time

    Executive Recruiting Coordinator**W2 Contract** ONSITE out of Ridgefield Park, NJ ** Target W2 $33-38/hrAs Executive Recruiting Coordinator, you will work closely with a team of Executive Recruiters and Sourcers in an exciting, fast-paced environment. In this role, you are an integral partner for executive recruiting coordination activities such as...

  • Administrative Coordinator

    2 weeks ago

    Franklin Park, Illinois, United States The Hill Group Full time

    Job SummaryThe Administrative Coordinator will provide administrative support to the Hill Mechanical Services team, working closely with Account Executives and service technicians to achieve company goals and objectives.Key ResponsibilitiesManage the City of Chicago reporting process, ensuring accuracy in submission and adherence to the fee structure.Oversee...

  • Lead Registered Nurse

    2 weeks ago

    Takoma Park, Maryland, United States Community Clinic Inc. Full time

    Job Title: Lead Registered NurseAt Community Clinic Inc., we are committed to delivering high-quality, patient-centered care to our community members. We are seeking a highly skilled and experienced Lead Registered Nurse to join our team.Job Summary:The Lead Registered Nurse will serve as a key member of our nursing and health center leadership teams,...

  • Executive Administrative Assistant and Board Liaison

    4 weeks ago

    Huntington Park, California, United States UMMA Community Clinic Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Administrative Assistant to provide top-notch support to our CEO and Board of Directors. The ideal candidate will have a strong background in executive-level administration, excellent communication skills, and the ability to maintain confidentiality.Key ResponsibilitiesProvide...

  • Lead Registered Nurse

    7 days ago

    Takoma Park, Maryland, United States CCI Health Services Full time

    At CCI Health Services, our mission is to deliver high-quality, accessible care to our community members, leading the way to a more equitable healthcare system for everyone. Our vision is a healthy and empowered community for generations to come.Job Summary: The Lead Registered Nurse will serve as an integral member of the nursing and CCI health center...

  • Executive Assistant

    3 weeks ago

    Cedar Park, Texas, United States MultiTracks Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to join our Senior Leadership Team at MultiTracks.com. As an Executive Assistant, you will provide high-level administrative support to one or more members of our leadership team, ensuring seamless coordination and execution of business and personal tasks.Key...

Administrative Coordinator for Executive Leadership

2 months ago

Takoma Park, United States Washington Adventist University Full time
Job Title: Executive Assistant to the President
Department: President's Office
Reports To: President
Prepared By: Office of Human Resources
Position Grade: EXA
FLSA Status: Exempt

OVERVIEW OF THE UNIVERSITY
Washington Adventist University (WAU) is a Christ-centered institution dedicated to fostering a culture of excellence where every individual is valued. Located in a vibrant residential community, WAU provides an environment that appreciates professional expertise and encourages lasting relationships among colleagues as we collectively work towards the success of our students. Every employee plays a vital role in WAU's mission to develop graduates who exemplify moral leadership and competence in their communities.

SUMMARY
The Executive Assistant to the President is responsible for coordinating the administrative and secretarial operations of the President's office. This role encompasses a range of administrative responsibilities, including maintaining records of Board of Trustees and Cabinet meetings, preparing necessary documentation, and scheduling appointments for the University President. The position also involves organizing special programs and implementing office procedures to ensure a professional and efficient office environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are essential to the role. Additional responsibilities may be assigned as needed.
  • Welcomes visitors and directs them to the appropriate area or individual.
  • Manages and screens telephone calls for the President, responding independently when feasible, and coordinating conference calls.
  • Oversees the President's calendar, scheduling appointments and ensuring the Columbia Union Conference Calendar is current.
  • Reviews and routes incoming correspondence, attaching relevant files for the President's response.
  • Composes and types routine correspondence, preparing outgoing mail, including emails and faxes, and responding independently when appropriate.
  • Duplicates correspondence and other printed materials as needed.
  • Establishes consistent correspondence procedures and style guidelines.
  • Organizes and maintains an efficient filing system, ensuring systematic retention, protection, retrieval, transfer, and disposal of office records.
  • Coordinates meetings for committees chaired by the President.
  • Arranges and prepares for meetings, including creating agendas, reserving facilities, and recording minutes for President's Cabinet meetings.
  • Prepares documentation for Board of Trustees meetings, including agendas, notices, minutes, and corporate resolutions.
  • Acts as custodian for trustees' documents and records.
  • Maintains updated contact information for board members and accrediting agencies.
  • Orders and manages office supplies and coordinates equipment maintenance.
  • Processes the President's expense reports for reimbursement.
  • Arranges for floral tributes or gifts for staff during significant life events.
  • Enhances office productivity through proficient use of relevant software applications.
  • Cultivates a welcoming office atmosphere for students, guests, faculty, and staff.
  • Upholds a commitment to excellence in service.
  • Attends mandatory Convocation every Wednesday.
SUPERVISORY RESPONSIBILITIES:
Received: Receives direct supervision from the President
Given: None

COMPETENCIES
To excel in this role, the individual should demonstrate the following competencies:
  • Customer Service - Effectively manages challenging customer interactions; responds promptly to inquiries; seeks feedback to enhance service quality; meets commitments.
  • Oral Communication - Communicates clearly and persuasively in various situations; listens attentively and seeks clarification; engages effectively in group discussions.
  • Written Communication - Produces clear and informative written materials; edits for accuracy; adapts writing style to meet diverse needs.
  • Planning - Prioritizes tasks effectively; utilizes time efficiently; sets achievable goals and organizes tasks for self and others.
  • Professionalism - Interacts with others respectfully; remains composed under pressure; takes responsibility for actions; follows through on commitments.
  • Quality - Demonstrates attention to detail; seeks opportunities for improvement; monitors work to ensure high standards.
  • Dependability - Follows instructions and responds to management direction; keeps commitments; manages time effectively.
  • Initiative - Proactively seeks responsibilities; engages in self-development; takes independent actions when appropriate.
QUALIFICATIONS
To successfully perform this role, the individual must meet the following qualifications:
  • Education and/or Experience:
  • Bachelor's degree with five to seven years of administrative experience supporting a senior executive; or high school diploma with ten or more years of administrative experience, including at least five years supporting a senior executive.
  • Experience with board of directors is preferred.
  • Strong oral communication, interpersonal, written, and organizational skills.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Excellent organizational, customer service, and teamwork abilities.
  • High-energy, detail-oriented, self-motivated, and capable of managing multiple priorities effectively.
  • Ability to work independently or collaboratively as needed.
  • Ability to exercise sound judgment and interact with all levels of management, staff, and students.
  • Ability to prioritize tasks and manage time effectively.
  • Language Skills: Proficient in reading and interpreting documents; capable of writing routine reports and correspondence; effective in public speaking.
  • Mathematical and Technology Skills: Competent in basic arithmetic and able to interpret data effectively.
  • Reasoning Ability: Capable of applying common sense to follow instructions and solve problems.
  • Computer Skills: Proficient in Microsoft Office Suite and adaptable to new database software.
Physical Demands:
The physical demands outlined here are representative of those required to successfully perform the essential functions of this role. Reasonable accommodations may be made for individuals with disabilities.

While performing the duties of this job, the employee is regularly required to sit, use hands for various tasks, and communicate verbally. The employee may occasionally need to stand, walk, and reach. The employee must be able to lift and/or move up to 25 pounds. Specific vision abilities required include close vision.

The employee may be required to work extended hours under pressure.

WORK ENVIRONMENT
The work environment characteristics described here are typical for this role. The noise level is generally moderate.