Executive Recruiting Coordinator

4 weeks ago

Ridgefield Park, United States ektello Full time

Executive Recruiting Coordinator


**W2 Contract** ONSITE out of Ridgefield Park, NJ ** Target W2 $33-38/hr


As Executive Recruiting Coordinator, you will work closely with a team of Executive Recruiters and Sourcers in an exciting, fast-paced environment. In this role, you are an integral partner for executive recruiting coordination activities such as overseeing executive interview scheduling/coordination, offer letter generation with advanced components (including legal review/approval), dashboard reports for HR top leadership and NAHQ, and executive onboarding, including white-glove service. This is for an organizational guru with strong coordination/management capabilities plus executive presentation skills and polish to interface with top leadership both internally and externally. This is an amazing opportunity for someone looking to broaden their experience and work in a highly visible and renowned recruiting organization.


Scope and Responsibilities:

• Serve as a partner to Recruiters and Hiring managers, executing all coordination efforts

• Schedule phone, video, and/or onsite interviews for selected candidates

• Arrange travel logistics and interview agendas

• Draft and send offer letters and new hire documents

• Regularly update candidate records and hiring information in the company’s HRIS system

• Coordinate Interview expense reports

• Coordinate employee referrals

• Provide follow-up new hire correspondence to candidates via phone and email

• Execute background checks and ensure they are completed timely and accurately; collecting supporting documentation if necessary

• Identify opportunities for improving candidate experience and scheduling efficiency

• Pull and create reports to provide to the Recruiting Manager regularly

• Assist in various process improvement projects across the department and build relationships with multiple HR counterparts, e.g., HR Business Partners, Learning and Development, etc.


Experience :

• Bachelor's degree preferred with at least 4 - 5 years’ experience in a recruiting support environment

• Previous experience scheduling a high volume of interviews/meetings within a fast-paced corporate environment.

• Strong computer skills, including MS Excel and MS Outlook.

• Experience with applicant tracking systems a plus (WorkDay)

• Fluency in both English and Korean is ideal, but not required.

• Strong customer service orientation with a demonstrated desire to exceed expectations.

• Experience creating reports in Excel

• Experience reviewing resumes for a match with job descriptions

• Excellent written and verbal communication skills; articulate communication style

• Ability to interface with all levels of the organization and with external candidates

• Highest sense of urgency however maintains accuracy and efficiency; respectful persistence is key day to day and knowing when to push back

• Willing to go the extra mile to reach the highest possible level of quality and speed

• Strong ability to develop relationships with executive stakeholders, candidates, and internal partners i.e. Recruiters, Executive Assistants, IT, etc.

• Strong problem-solving skills, able to troubleshoot issues independently and drive them to closure with minimal supervision

• Great organizational skills and attention to detail, able to juggle and prioritize multiple tasks simultaneously

• Flexible, able to change direction quickly

• Comfortable in a fast-paced environment and in dealing with ambiguity

• Solid sense of accountability and acute personal judgment

• Ability to handle confidential information and escalate issues when appropriate

• Previous recruiting coordinator experience or equivalent required

• Team player, solid work ethic, willing to pitch in where needed

  • Executive Recruiting Coordinator

    3 weeks ago

    Ridgefield Park, New Jersey, United States Staffmark Group Full time

    Executive Recruiting Coordinator Job DescriptionStaffmark Workforce Solutions is seeking an experienced Executive Recruiting Coordinator to join our team at a global leader in electronics, mobile devices, and appliances located in Ridgefield Park, NJ.Key Responsibilities:Schedule phone, video, and/or onsite interviews for selected candidatesArrange travel...

  • Recruitment Coordinator

    3 weeks ago

    Menlo Park, California, United States Randstad Sourceright EMEA B.V. Full time

    About Randstad SourcerightRandstad Sourceright is a global talent leader, providing solutions and expertise that help companies position for growth, execute on strategy, and improve business agility.Our experience encompasses all facets of the talent acquisition of permanent employees and the contingent and contractor workforce. Key offerings include Managed...

  • Financial Analyst

    4 days ago

    Ridgefield Park, United States Goodwin Recruiting Full time

    Job DescriptionJob DescriptionTo Apply for this Job Click HereWe are seeking a motivated and analytical Financial Analyst to join our Accounting & Finance team. In this role, you will provide thoughtful analysis, feedback, and guidance on strategic initiatives to Senior Leadership. If you want to work for a company where your ideas matter and your voice is...

  • Recruiting Coordinator

    4 weeks ago

    Overland Park, United States Erickson Living Full time

    Location: Tallgrass Creek by Erickson Senior Living Tallgrass Creek is a beautiful 65-acre continuing care retirement community located in Overland Park, just minutes from Kansas City and the Kansas and Missouri border. We’re part of a growing network of communities managed and developed by Erickson Senior Living, a national provider of senior living and...

  • Recruiting Coordinator

    3 weeks ago

    Overland Park, Kansas, United States Erickson Living Full time

    About the Role:Erickson Living is seeking a skilled Recruiting Coordinator to provide community human resources support in the areas of recruitment, employee relations, and administration.Key Responsibilities:May serve as the primary recruiter for community positions.Writes and posts positions internally and externally.Independently attends job fairs and...

  • Recruitment Coordinator

    4 weeks ago

    overland park, United States Hotel Management and Consulting, Inc. Full time

    We are seeking an experienced Recruiting Coordinator to join our growing HR team at Hotel Management & Consulting!Why Join Us?Competitive Salary: $21.00 - $25.00 based on experience.Comprehensive Benefits: Medical, dental, vision, and 401K plans.Employee Assistance Program: Complimentary support for personal and professional well-being.Paid Time Off: Enjoy a...

  • Recruitment Coordinator

    4 weeks ago

    Overland Park, United States Hotel Management and Consulting, Inc. Full time

    We are seeking an experienced Recruiting Coordinator to join our growing HR team at Hotel Management & Consulting!Why Join Us?Competitive Salary: $21.00 - $25.00 based on experience.Comprehensive Benefits: Medical, dental, vision, and 401K plans.Employee Assistance Program: Complimentary support for personal and professional well-being.Paid Time Off: Enjoy a...

  • Executive Assistant to CEO

    3 weeks ago

    Menlo Park, California, United States Maven Recruiting Group Full time

    Job OverviewMaven Recruiting Group is seeking a highly skilled and experienced Executive Assistant to support our CEO in Menlo Park, CA. This is a hybrid role that requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.Key ResponsibilitiesManage complex calendaring and scheduling for the...

  • Executive Chef

    1 month ago

    Winter Park, United States Goodwin Recruiting Full time

    Job DescriptionJob DescriptionTo Apply for this Job Click HereExecutive Chef Qualifications:Track record of maintaining the highest kitchen standardsHighly detailed, organized and focusedCreative involvementAdherence to quality cultureExecutive Chef Responsibilities:Management of personnelAbility to meet and maintain budget goalsBest practices trainingAt...

  • Merchandise Coordinator

    4 weeks ago

    Ridgefield Park, New Jersey, United States Woongjin, Inc Full time

    Job OverviewWoongjin, Inc. is seeking a highly skilled Merchandise Coordinator to join our rapidly growing team. As a key member of our digital merchandising team, you will be responsible for planning and coordinating the placement of offers and promotional messaging on our company website.Key ResponsibilitiesAssist in the execution of online merchandising...

  • Executive Chef

    3 weeks ago

    Winter Park, United States Goodwin Recruiting Full time

    Job DescriptionJob DescriptionTo Apply for this Job Click HereOne of the area's fastest-growing Restaurant Groups is seeking a qualified, professional Chef for an immediate opening. This position is available for one of the top restaurant groups in the area. We are seeking professionals who want to move forward in their careers. This is an AMAZING...

  • Marketing Campaign Coordinator

    4 weeks ago

    Ridgefield Park, New Jersey, United States Aditi Consulting Full time

    Job Title: Marketing Analyst/Coordinator 2At Aditi Consulting, we are seeking a highly skilled Marketing Analyst/Coordinator 2 to join our team. This role will be responsible for managing promotional campaigns across multiple platforms and ensuring seamless coordination among cross-functional teams.Key Responsibilities:Work with cross-functional teams to...

  • Executive Assistant

    2 weeks ago

    Ridgefield, United States Topaz HR Advisory Full time

    Position Title: Executive AssistantReports to: Chief Financial OfficerSchedule: Fully Onsite, Monday - Thursday 9:00 AM - 5:30 PM; Friday 9:00 AM - 1:00 PMJob Summary:We seek a highly organized and proactive Executive Assistant to support our CFO. This role is vital in managing communications and reports across departments, emphasizing accurate reporting and...

  • Assistant General Manager

    3 weeks ago

    Ridgefield, United States Goodwin Recruiting Full time

    Job DescriptionJob DescriptionTo Apply for this Job Click HereOur relaxed yet sophisticated restaurant that overlooks the bustling Brick Walk Shopping Center is seeking a polished AGM to help lead our team! If you have the hospitality gene and experience in high-volume, upscale casual dining, strong attention to detail, and service training skills - then we...

  • Warehouse Operations Coordinator

    3 weeks ago

    Ridgefield, Washington, United States Legends Full time

    Warehouse Operations Coordinator Warehouse Operations CoordinatorWarehouse Operations Coordinator is responsible for overseeing and executing warehouse operations and procedures to ensure departmental effectiveness and efficiency. The role involves coordinating and managing warehouse activities, receiving and distributing supplies and equipment, and ensuring...

  • Retail Department Coordinator

    3 weeks ago

    Ridgefield, Connecticut, United States Marshalls Full time

    At Marshalls, we're looking for a Retail Department Supervisor to join our team. As a key member of our store operations, you'll be responsible for training and coaching Associates on delivering exceptional customer experiences. You'll also assign registers, support and respond to POS coverage needs, and coordinate breaks for all Associates. Additionally,...

  • Executive Assistant to CEO

    4 weeks ago

    Menlo Park, California, United States Maven Recruiting Group Full time

    Job DescriptionAre you a highly organized and detail-oriented individual looking for a challenging role as an Executive Assistant to a CEO? We are seeking a talented professional to support our CEO in the biotech space.Manage complex calendaring and schedulingCoordinate meetings, conference calls, and events for Senior Executive TeamPrepare materials and...

  • Executive Assistant to Principal and Partner

    4 weeks ago

    Menlo Park, California, United States Maven Recruiting Group Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to support two top-level executives at our prominent Venture Capital Firm.As a key member of our team, you will have the opportunity to work with high-profile investors, entrepreneurs, and other influential individuals in Silicon Valley.The ideal candidate will be genuine,...

  • Engagement Coordinator

    2 months ago

    Ridgefield, United States HomeGoods Full time

      Style is never in short supply at our more than 500 HomeGoods stores and we are constantly on a mission to provide the little surprises and extra touches that make a house feel like home. Same with working here. Our environment is ever-changing, yet always encouraging. Every shift is a new opportunity to Discover Different.Posting Notes: HomeGoods Store...

  • Warehouse Operations Coordinator

    3 weeks ago

    Ridgefield, Washington, United States AEG Full time

    Job DescriptionThe Warehouse Supervisor is responsible for coordinating and executing warehouse operations and procedures to ensure departmental effectiveness and efficiency. This includes ensuring that all product, supply, and equipment needs are met throughout the venue.Under the direction of the Warehouse Manager, this individual will support the planning...