Corporate Department Assistant
2 weeks ago
Fantastic hybrid opportunity for a Client Service Specialist I (Legal Secretary) with our top-rated law firm client in their New York office to support their Corporate Department.
Job Summary:The Client Service Specialist I provides administrative client services to both internal and external clients.
Key Responsibilities:- Maintain a consistent physical presence to facilitate an interactive and collaborative environment, ensuring seamless support.
- Coordinate legal practice tasks and projects, including finance/billing-related tasks, time and expense entry, and client presentations.
- Coordinate with and delegate to Firm resources, including DPS, Williams Lea, Client Service Center, and practice support departments.
- Prepare complex legal documents and correspondence, file with appropriate courts or agencies, and apply subject matter expertise in coordination of legal practice tasks and projects.
- Coordinate support through the Finance Department, including editing and reviewing client bills, correcting time entry, and promoting time entry best practices.
- Review and support the client billing process, including proofreading, applying task codes, and maintaining consistency with billing protocols.
- Assist with the legal and administrative practices of attorneys and facilitate service levels that meet client requirements.
- Work overtime as required.
- Bachelor's degree (preferred).
- At least 2 years of legal secretarial experience or relevant legal experience (required).
- Corporate/Transactional experience (preferred).
- Law firm experience (preferred).
- Advanced ability to organize, prioritize, coordinate, delegate, and work as part of a team.
- Advanced to Expert proficiency in rules of English grammar, spelling, and punctuation.
- Bilingual proficiency as may be required.
- Advanced proficiency in MS Word, document editing/comparison applications, MS Outlook, web-based conference call/web-sharing applications, MS Excel, spreadsheet/database applications, MS PowerPoint, and presentation applications.
- Advanced knowledge of time keeping, expense processing, and legal billing.
- Advanced knowledge of relevant jurisdictional/court/agency processes and procedures.
- Advanced proficiency in document management applications.
- Proven ability to function as a coordinator with other firm-wide departments with necessary communication skills to transfer instructions/data, verify results, resolve conflicts, and deliver results.
- Excellent written and oral communications required with strong ability to meet deadlines and provide results while supporting Firm policy and procedures.
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