Executive Administrator

19 hours ago


Edison, New Jersey, United States Diverse Lynx Full time
Job Title: Executive Administration

We are seeking a highly skilled and organized Executive Administration professional to join our team at Diverse Lynx LLC.

Job Summary:

The successful candidate will be responsible for providing administrative support to our team, including reception duties, front office management, and other administrative tasks.

Key Responsibilities:
  • Manage the front desk and reception area, ensuring a professional and welcoming environment for clients and guests.
  • Coordinate shipping and receiving of items, as well as manage printing requests and administrative supplies.
  • Prepare and assist during client visits, and perform other tasks as assigned by the Supervisor.
  • Maintain conference room reservations and ensure rooms are cleaned and ready for meetings.
  • Order and manage supplies, including pantries, copiers, and office supplies.
  • Maintain cleanliness and maintenance of equipment, and liaison with building management as needed.
  • Assist with annual budget and related vendors, and provide daily and monthly reports.
  • Perform other administrative duties as assigned by the Office Admin/Supervisor.
Requirements:
  • Associate degree (preferred)
  • 2-4 years' experience in reception/admin function of a medium-sized facility (between associates) preferred.
  • Excellent English communication skills (written and verbal)
  • Good computer skills, including Microsoft Office (especially Word, Excel, PowerPoint, etc.)
  • Knowledge of office management and basic purchase procurement processes (pantry and office supplies)
  • Team player with good interpersonal skills and ability to work in a diverse multicultural environment
  • Good organizational and planning skills, analytical and problem-solving skills, and quick decision-making capability
  • Proactive, self-motivated, adaptive, professional, able to multitask, and accessible on phone for emergency requirements
  • Flexible and available for work outside of regular business hours if needed
About Diverse Lynx LLC:

We are an Equal Employment Opportunity employer and promote a diverse workforce across all levels in the company. All qualified applicants will receive due consideration for employment without any discrimination.



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