Order Entry Specialist

1 month ago

Jacksonville, Florida, United States Voyig Full time
Job Title: Order Entry Specialist

The Order Entry Specialist will be responsible for accurately entering and managing millwork packages and installation supplies for new construction in single-family homes. This role requires strong organizational and communication skills, as well as the ability to work in a fast-paced environment.

Key Responsibilities:
  • Enter orders into the Bistrack system, following the ABS Naming Convention.
  • Scan and save POs, along with colors and plans, to ensure accurate data entry.
  • Match submittals with PO amounts to ensure accuracy.
  • Copy templates to call off orders and call off orders into sales orders in Bistrack.
  • Verify POs in the Customer Portal to ensure no changes have occurred since the start of the order.
  • Download changes if needed and request EPOs or new POs.
  • Verify ABS Scheduled dates match Builder dates.
  • Review orders to ensure totals PO amount and material costs are correct.
  • Contact customers for updated POs if discrepancies are found.
  • Notify Field Managers of delays and communicate new information.
  • Update new dates and notes in Bistrack as needed.
  • Create and enter Fill-In tickets in Bistrack according to Field Manager requests.
  • Research reasons for ($0) Fill-ins and attach reason codes to Fill-In tickets.
  • Receive VPOs and release tickets.
  • Communicate Order #s to Schedulers for Labor arrangement and PO issuance.
  • Enter Return Pick Tickets and schedule accordingly.
General Responsibilities:
  • Work safely and report any unsafe conditions.
  • Verify customer information is correct and/or re-enter data.
  • Pricing each item within the order.
  • Review for accuracy and make changes when advised or necessary.
  • Verify correct invoicing margins.
  • Train new employees on the order entry process.
  • Support the locations' administrative staff in general office and clerical tasks.
  • Perform other duties and responsibilities as required or requested.
Qualifications:
  • 1-2 years' experience in data entering.
  • Some knowledge of millwork construction supplies.
  • Working knowledge of floorplans, elevations, and blueprints.
  • Ability to plan, coordinate, prioritize, and meet tight deadlines.
  • Excellent written and oral communication skills.
  • High degree of computer literacy (Microsoft Office).
  • Team player.
  • Detail-oriented.
  • Flexibility to multi-task in a demanding, fast-paced technical environment.
Working Conditions:
  • Job requires some extended hours, as needed, to accomplish job requirements.
  • Job requires working in a manufacturing/warehouse environment with high temperatures and humidity.
  • Job requires working in and around machinery/powered equipment and associated safety risks.
  • Job requires interaction with internal and external customers to resolve issues.
  • Job requires interaction with all levels within the location and all their direct reports (as needed).
Physical Requirements:
  • Job requires lifting and sitting for long periods of time within an office environment.

  • Order Entry Coordinator

    4 weeks ago

    Jacksonville, Florida, United States Voyig Full time

    Job Summary: We are seeking a highly organized and detail-oriented Order Entry Coordinator to join our team at Voyig. The successful candidate will be responsible for accurately processing and coordinating millwork packages and installation supplies for new construction in single-family homes.Key Responsibilities:Start orders in Bistrack following the ABS...

  • Insurance Data Entry Specialist

    4 weeks ago

    Jacksonville, Florida, United States Triad Financial Services, Inc. Full time

    Job SummaryWe are seeking a detail-oriented and organized Data Entry Clerk to join our team at Triad Financial Services, Inc. as an Insurance Data Entry Specialist.Key Responsibilities:Data Input: Accurately input and update data into insurance databases and systems, ensuring all information is captured and stored correctly.Data Verification: Verify the...

  • Commercial Entry Door Hardware Specialist

    4 weeks ago

    Jacksonville, Florida, United States DH Pace Full time

    Job Summary:DH Pace Company, Inc. is seeking a skilled Commercial Entry Door Hardware Specialist to join our team. As a key member of our operations, you will be responsible for installing, repairing, and maintaining commercial entry door hardware. If you have experience in construction, mechanical aptitude, and excellent customer service skills, we...

  • Policy Data Entry Specialist

    4 weeks ago

    Jacksonville, Florida, United States BlueCross BlueShield of South Carolina Full time

    Job SummaryAs a Policy Data Entry Technician at BlueCross BlueShield of South Carolina, you will provide critical support to the underwriting department by reviewing applications and proposals from agents, performing data entry, and issuing policies. Your analytical skills will be essential in analyzing and issuing renewal policies, processing cancellations,...

  • Data Entry Specialist

    4 weeks ago

    Jacksonville, Florida, United States Duval County Public School Full time

    This position is a clerical role that involves preparing and processing data using a computer workstation.The ideal candidate will have strong organizational and time management skills, as well as the ability to learn new procedures and work independently with minimal supervision.The Data Entry Clerk will be responsible for assembling and organizing data for...

  • Data Entry Specialist

    4 weeks ago

    Jacksonville, Florida, United States Children's Home Society of Florida Full time

    Children's Home Society of Florida is seeking a skilled Data Entry Clerk to join our team. As a Data Entry Clerk, you will play a vital role in supporting our organization's mission by accurately and efficiently inputting data into our computer system.**Key Responsibilities:*** Input operational, service, and donor-related data into the computer system*...

  • Senior Accounts Payable Specialist

    4 weeks ago

    Jacksonville, Florida, United States CareSpot Full time

    Job SummaryWe are seeking a highly skilled Senior Accounts Payable Specialist to join our team at CareSpot. As a key member of our finance department, you will be responsible for processing payments and controlling expenses by receiving, processing, verifying, coding, and reconciling invoices.Key ResponsibilitiesAssist the AP Manager with managerial duties...

  • Accounts Payable Specialist

    4 weeks ago

    Jacksonville, Florida, United States Aston Carter Full time

    Job Title: Accounts Payable SpecialistJob Description:As an Accounts Payable Specialist at Aston Carter, you will be responsible for overseeing the AP inbox and managing the printing, stamping, and processing of invoices received daily in a timely manner. This includes entering invoices and payment requests into the ERP system, ensuring account coding and...

  • Pricing Coordinator

    4 weeks ago

    Jacksonville, Florida, United States Johnstone Supply Full time

    Pricing Coordinator Job DescriptionThe Pricing Coordinator supports the Pricing objectives of Johnstone Supply and is responsible for providing support to the pricing, vendor, and product management areas to ensure the objectives of the vendor management, costing, pricing, and product information plans are met through accurate data entry, product file...

  • Accounts Payable Specialist

    4 weeks ago

    Jacksonville, Florida, United States Johnson Service Group Full time

    Job OverviewWe are seeking an experienced Accounts Payable Specialist to join our team in Jacksonville, FL. As a key member of our AP team, you will be responsible for processing customer and account source documents, maintaining data entry requirements, and ensuring compliance with company policies and procedures.The ideal candidate will have a strong...

  • Automotive Parts Counter Specialist

    4 weeks ago

    Jacksonville, Florida, United States Jenkins Genesis of Jacksonville Full time

    Job Summary: We are seeking a highly organized and detail-oriented Automotive Parts Counter Specialist to join our team at Jenkins Genesis of Jacksonville.Key Responsibilities:Accurately price parts and accessories using the proper pricing codes and transfer the information to the proper document and computer system.Assist in processing weekly stock orders...

  • Customer Support Specialist

    4 weeks ago

    Jacksonville, Florida, United States HC Brands Full time

    Job Summary: We are seeking a highly skilled Customer Support Specialist to join our team at HC Brands. As a key member of our customer service team, you will be responsible for providing exceptional support to our customers via chat and phone. Key Responsibilities:Respond to customer inquiries in a timely and professional manner.Resolve customer complaints...

  • Inventory Control Specialist

    4 weeks ago

    Jacksonville, Florida, United States International Flavors & Fragrances Full time

    Job SummaryThis position is responsible for ensuring accurate inventory levels and process times for all orders. The Inventory Control Specialist will analyze and balance fixed and portable tank inventories to align with the Plant Accounting System (SAP), as well as calculate and record process order transactions and transfers for both the Production and...

  • Client Services Liaison

    4 weeks ago

    Jacksonville, Florida, United States Randstad Full time

    Key Responsibilities:Randstad is seeking a skilled Client Services Specialist to join our team. As a key member of our team, you will be responsible for communicating with clients to set up orders, handling incoming phone calls from clients regarding orders and customer service issues, and making entries as appropriate in the internal database system....

  • Keyholder: Data Entry and Customer Service Representative

    1 week ago

    Jacksonville, Florida, United States TelebeezPro Full time

    About Telebeez Pro: A premier cleaning company dedicated to delivering exceptional cleaning services to valued clients. With years of industry experience, we have established ourselves as a trusted name in the cleaning industry.About the Job:We are looking for a skilled Data entry/Customer Executive to update and maintain information on our company databases...

  • Financial Services Specialist

    1 month ago

    Jacksonville, Florida, United States Triad Financial Service Inc. Full time

    Job Summary Triad Financial Services Inc. is seeking a highly skilled and motivated Financial Services Specialist to join our team. As a key member of our Chattel Operations team, you will be responsible for processing incoming loan packages from a diverse client base. This includes monitoring loan documents, ensuring all necessary underwriting conditions...

  • Customer Risk Mitigation Specialist

    4 weeks ago

    Jacksonville, Florida, United States Deutsche Bank Full time

    Job Title: Customer Risk Mitigation SpecialistLocation: Jacksonville, FLThe Customer Risk Mitigation Specialist will support the development and execution of the framework for escalating customers of concern that drive or are involved in an Anti-Financial Crime (AFC) risk event. This includes determining the appropriate actions to take with those customers,...

  • Accounts Payable Specialist

    1 month ago

    Jacksonville, Florida, United States The Ware Group LLC Full time

    Job DescriptionAt The Ware Group LLC, we are seeking an experienced Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will be responsible for performing all Accounts Payable functions, including paying invoices in a timely manner, verifying the accuracy of information on invoices, and maintaining accurate records.Key...

  • Quality Control Specialist for Long Term Care Ombudsman Program

    4 weeks ago

    Jacksonville, Florida, United States DKMRBH Inc Full time

    Job DescriptionDKMRBH Inc is seeking a highly skilled Quality Control Specialist to join our team in the Long Term Care Ombudsman Program. As a Quality Control Specialist, you will be responsible for ensuring the accuracy and quality of data entry, as well as providing exceptional customer service to our clients.Key Responsibilities:Perform data entry tasks...

  • Financial Services Specialist

    4 weeks ago

    Jacksonville, Florida, United States Triad Financial Services, Inc. NMLS #1063 Full time

    Job Summary: We are seeking a highly motivated and skilled Financial Services Specialist to join our growing team at Triad Financial Services, Inc. NMLS #1063. As a key member of our team, you will be responsible for the processing of incoming loan packages from a client base that includes Direct Borrowers, Manufactured Home Dealers, and Brokers.Key...