Administrative Coordinator

5 days ago


Livingston, New Jersey, United States Jarmel Kizel Architects and Engineers Full time
Company Overview

Jarmel Kizel Architects and Engineers, Inc. is a full-service, integrated architectural, engineering, and interior design firm serving a distinguished client base of commercial developers, real estate companies, and multi-family developers as well as a myriad of well-known corporations throughout the Northeast.

The firm's staff consists of registered architects, intern architects, interior designers, professional engineers, intern engineers, LEED-AP professionals, and technical support personnel. Together, this staff provides clients with a single source of responsibility for all of their facility needs, from determining accurate requirements through architectural design, interior design, structural, mechanical, electrical, plumbing, and civil engineering, to energy solutions and product procurement management services.

Job Overview

We are currently seeking a dedicated and organized Receptionist/Administrative Assistant to join our team at our office in Livingston. This is a full-time position that requires in-person presence during regular business hours. The successful candidate will play a crucial role in providing administrative support to the Principals and supporting other departments.

Key Responsibilities
  • Greet and assist visitors in a professional and friendly manner.
  • Answer and direct phone calls using proper phone etiquette.
  • Perform clerical tasks such as data entry, filing, and document management.
  • Assist Architectural and Engineering staff with administrative duties related to their projects.
  • Utilize computer literacy to handle various office tasks efficiently.
  • Support administrative staff with day-to-day tasks as needed.
Required Experience and Skills
  • Either a secretarial or administration background.
  • Some common courses in a one- or two-year certificate or associate's program that will prepare you for a career in scheduling administration, including office management, computer applications, business communication, business correspondence, and administrative procedures.
  • Fully literate with Microsoft Office, especially Word and Excel.
  • Familiar with project management and construction knowledge, very helpful.
  • Proficiency in using phone systems and basic office equipment.
  • Strong communication skills and ability to interact professionally with clients and colleagues.
  • Excellent organizational skills with attention to detail.
  • Ability to multitask and prioritize tasks effectively.
Position Overview
  • Title: Administrative Assistant/Receptionist
  • Location: Livingston, NJ
  • Job Type: Full-time
  • Work Schedule: Monday to Friday, in-person
Benefits
  • Competitive salary based on experience and credentials.
  • Full range of benefits, including:
  • 401(k) and 401(k) matching.
  • Dental, health, vision, life, and disability insurance.
  • Flexible schedule and flexible spending account.
  • Paid time off.


  • Livingston, New Jersey, United States Jarmel Kizel Architects and Engineers, Inc Full time

    Company OverviewJarmel Kizel Architects and Engineers, Inc. is a full-service, integrated architectural, engineering, and interior design firm serving a distinguished client base of commercial developers, real estate companies, and multi-family developers as well as well-known corporations throughout the Northeast.The firm's staff consists of registered...


  • Livingston, New Jersey, United States Rumble Boxing - Livingston, NJ Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Rumble Boxing - Livingston, NJ. The ideal candidate will have excellent communication skills, be proficient in various software systems, and have a passion for fitness.Key ResponsibilitiesCreate and maintain spreadsheets to track studio inventory and...


  • Livingston, New Jersey, United States RWJBarnabas Health Full time

    Job Title: Blood Management CoordinatorJob Summary:We are seeking a highly skilled Blood Management Coordinator to join our team at Cooperman Barnabas Medical Center. As a key member of our healthcare team, you will provide administrative support to ensure the smooth operation of our Blood Management department.Key Responsibilities:Provide clerical support...

  • Project Coordinator

    3 weeks ago


    Livingston, New Jersey, United States BNE Real Estate Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Project Coordinator to join our team at BNE Real Estate. As a Project Coordinator, you will play a critical role in supporting our project managers and superintendents in ensuring the successful execution of our construction projects.Key ResponsibilitiesProject Coordination: Assist project...

  • Nurse Coordinator

    2 days ago


    Livingston, New Jersey, United States RWJBarnabas Health Full time

    Job Title: Resource Nurse CoordinatorWe are seeking a highly skilled and compassionate Resource Nurse Coordinator to join our team at Cooperman Barnabas Medical Center. As a key member of our Emergency Department, you will play a vital role in ensuring the delivery of high-quality patient care.Responsibilities:Assist with the development of patient care...

  • Nurse Coordinator

    4 weeks ago


    Livingston, New Jersey, United States RWJBarnabas Health Full time

    Job Title: Nurse CoordinatorWe are seeking a skilled and compassionate Nurse Coordinator to join our team at RWJBarnabas Health.About the Role:The Nurse Coordinator will be responsible for ensuring the delivery of high-quality patient care in accordance with the hospital's philosophy, policies, and procedures.Key Responsibilities:Assist with the development...

  • Nurse Coordinator

    2 days ago


    Livingston, New Jersey, United States RWJ Barnabas Full time

    Job Overview:RWJBarnabas Health is seeking a skilled and compassionate Coordinator Patient Care Registered Nurse to join our team in the Emergency Department. Our state-of-the-art facilities and dedicated staff provide exceptional patient care, and we are committed to delivering high-quality academic medicine in a compassionate and equitable manner.Key...


  • Livingston, New Jersey, United States RWJBarnabas Health Full time

    Job Title: Patient Care Coordinator RNJoin RWJBarnabas Health, a leading academic health system in New Jersey, as a Patient Care Coordinator RN in our Surgical Step Down Unit. As a key member of our team, you will play a vital role in delivering high-quality patient care and contributing to the success of our organization.Job Summary:We are seeking a skilled...


  • Livingston, New Jersey, United States RWJ Barnabas Full time

    Job OverviewWe have the finest emergency centers in the nation. Cooperman Barnabas Medical Center has specific service areas for Triage, Pediatric Care, Critical Care, Adult Medical/Surgical and Urgent Care, ensuring focused and dedicated staff, equipment and facilities. The Emergency Department is seeking a Coordinator Patient Care Registered Nurse to be...


  • Livingston, New Jersey, United States RWJBarnabas Health Full time

    Job Title: Patient Care Coordinator RN Surgical Step Down NightJob Summary:We are seeking a highly skilled and compassionate Patient Care Coordinator RN to join our Surgical Step Down Unit at Cooperman Barnabas Medical Center. As a key member of our team, you will be responsible for ensuring the delivery of high-quality patient care and supporting the Nurse...


  • Livingston, New Jersey, United States RWJBarnabas Health Full time

    Job Title: Patient Care Coordinator RN Surgical Step Down NightAbout the Role:We are seeking a highly skilled and compassionate Patient Care Coordinator RN to join our Surgical Step Down Unit at Cooperman Barnabas Medical Center. As a key member of our team, you will be responsible for ensuring the delivery of high-quality patient care and supporting the...


  • Livingston, New Jersey, United States CCRM Fertility Full time

    Job SummaryCareer Opportunity at CCRM FertilityWe are seeking a highly organized and detail-oriented Patient Access Representative to join our team at CCRM Fertility. As a Patient Access Representative, you will play a critical role in ensuring a positive and efficient experience for our patients. This is an excellent opportunity to work in a dynamic and...


  • Livingston, New Jersey, United States Colorado Center For Reproductive Medicine Full time

    About the RoleWe are seeking a highly organized and detail-oriented Patient Access Representative to join our team at Colorado Center For Reproductive Medicine. As a key member of our front office staff, you will play a critical role in ensuring a positive and efficient experience for our patients.Key ResponsibilitiesGreet and register patients, answering...


  • Livingston, New Jersey, United States RWJBarnabas Health Full time

    Job Title: Patient Access RepresentativeJob Summary:We are seeking a highly skilled Patient Access Representative to join our team at RWJBarnabas Health. As a Patient Access Representative, you will play a critical role in ensuring the smooth registration process for patients, while also maintaining accurate and up-to-date records.Key...


  • Livingston, New Jersey, United States RWJBarnabas Health Full time

    Job Title: Patient Access RepresentativeJob Summary:We are seeking a highly skilled Patient Access Representative to join our team at RWJBarnabas Health. As a Patient Access Representative, you will play a critical role in ensuring the smooth registration process for patients, while also maintaining accurate and up-to-date records.Key...


  • Livingston, New Jersey, United States RWJBarnabas Health Full time

    Job Title: Patient Access RepresentativeJob Summary:We are seeking a highly skilled Patient Access Representative to join our team at RWJBarnabas Health. As a Patient Access Representative, you will play a critical role in ensuring the smooth and efficient registration process for patients. Your primary responsibility will be to collect and verify patient...

  • Nursing Supervisor

    3 weeks ago


    Livingston, New Jersey, United States Cooperman Barnabas Medical Center Full time

    Job Summary:The Nursing Supervisor represents hospital Administration and serves as the delegated agent of the hospital administrative team and is invested with the authority of the same on the assigned shift. This role is responsible for coordinating and evaluating management and clinical practice activities throughout the Medical Center during off-shifts,...

  • Nursing Supervisor

    4 weeks ago


    Livingston, New Jersey, United States Cooperman Barnabas Medical Center Full time

    Job Summary:Cooperman Barnabas Medical Center, a leading healthcare provider in New Jersey, seeks a skilled Nursing Supervisor to join its team. As a key member of the hospital's administrative team, the successful candidate will be responsible for coordinating and evaluating management and clinical practice activities throughout the medical center.Key...


  • Livingston, New Jersey, United States MedChi, The Maryland State Medical Society Full time

    About MedChi, The Maryland State Medical Society We are a physician-led organization dedicated to enhancing healthcare delivery and fostering a more interconnected approach to patient care. Our diverse range of primary care, specialty, and urgent care services reach millions of patients through traditional practices, home visits, and virtual consultations....


  • Livingston, New Jersey, United States MedChi, The Maryland State Medical Society Full time

    About MedChi, The Maryland State Medical Society We are a physician-led organization focused on enhancing healthcare delivery and fostering a more interconnected care experience. Our diverse range of healthcare professionals, including primary care, multispecialty, and urgent care providers, serve numerous patients through various settings, including...