Administrative Coordinator
3 days ago
Company Overview
Jarmel Kizel Architects and Engineers, Inc. is a full-service, integrated architectural, engineering, and interior design firm serving a distinguished client base of commercial developers, real estate companies, and multi-family developers as well as well-known corporations throughout the Northeast.
The firm's staff consists of registered architects, intern architects, interior designers, professional engineers, intern engineers, LEED-AP professionals, and technical support personnel. Together, this staff provides clients with a single source of responsibility for all their facility needs, from determining accurate requirements through architectural design, interior design, structural, mechanical, electrical, plumbing, and civil engineering to energy solutions and product procurement management services.
Job Overview:
We are seeking a dedicated and organized Receptionist/Administrative Assistant to join our team at our office in Livingston. This is a full-time position that requires in-person presence during regular business hours. The successful candidate will play a crucial role in providing administrative support to the Principals and supporting other departments.
Key Responsibilities:
- Greet and assist visitors in a professional and friendly manner.
- Answer and direct phone calls using proper phone etiquette.
- Perform clerical tasks such as data entry, filing, and document management.
- Assist Architectural and Engineering staff with administrative duties related to their projects.
- Utilize computer literacy to handle various office tasks efficiently.
- Support administrative staff with day-to-day tasks as needed.
Required Experience and Skills:
- A secretarial or administration background.
- Some common courses in a one- or two-year certificate or associate's program that will prepare you for a career in scheduling administration, including office management, computer applications, business communication, business correspondence, and administrative procedures.
- Fully literate with Microsoft Office, especially Word and Excel.
- Familiar with project management and construction knowledge, very helpful.
- Proficiency in using phone systems and basic office equipment.
- Strong communication skills and ability to interact professionally with clients and colleagues.
- Excellent organizational skills with attention to detail.
- Ability to multitask and prioritize tasks effectively.
Position Overview:
- Title: Administrative Assistant/Receptionist
- Location: Livingston, NJ
- Job Type: Full-time
- Work Schedule: Monday to Friday, in-person
Benefits:
- Competitive salary based on experience and credentials.
- Full range of benefits, including:
- 401(k) and 401(k) matching
- Dental, health, vision, life, and disability insurance
- Flexible schedule and flexible spending account
- Paid time off
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