Administrative Coordinator

1 day ago

Reston, Virginia, United States Ultimate Staffing Full time

Key Responsibilities:

  • Manage and coordinate daily office operations, schedules, and tasks.
  • Provide exceptional customer service, respond to phone calls, emails, and correspondence.
  • Coordinate meetings, appointments, and travel arrangements, ensuring seamless logistics.
  • Prepare, edit, and maintain documents, reports, and presentations, utilizing strong organizational skills.
  • Maintain accurate and up-to-date filing systems, both digital and physical.
  • Assist in the preparation of regularly scheduled reports, ensuring timely and accurate delivery.
  • Liaise with clients, suppliers, and staff members, fostering strong relationships and communication.
  • Provide general administrative support to the team, adapting to changing priorities and needs.

Qualifications:

  • Proven experience as an Administrative Assistant or in a similar role, with a strong track record of success.
  • Bilingual in Spanish, with excellent written and verbal communication skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook), with the ability to learn new software quickly.
  • Strong organizational skills, with the ability to multitask and prioritize tasks effectively.
  • Attention to detail and problem-solving skills, with a focus on delivering high-quality results.
  • High School Diploma or equivalent, with a preference for an Associate's degree or higher.
  • Ability to work independently and as part of a team, with a strong commitment to collaboration and communication.

Preferred Skills:

  • Experience with office equipment, such as printers and fax machines.
  • Familiarity with basic bookkeeping or accounting software.
  • Experience in [industry-specific knowledge if relevant].


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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