Event Coordinator

4 weeks ago

Albuquerque, New Mexico, United States The Center for Action & Contemplation Full time
Job Summary

The Center for Action and Contemplation is seeking a highly organized and detail-oriented Event Coordinator to oversee the logistical execution of our events, conferences, virtual gatherings, and retreats. This role requires collaboration with various teams to ensure that each event reflects our mission and values.

Key Responsibilities

  • Lead event logistics: Oversee the execution of events, coordinating schedules across departments to ensure a seamless experience.
  • Develop schedules and structures: Create detailed event schedules and work breakdown structures (WBS) and facilitate cross-team meetings to clarify responsibilities.
  • Collaborate across teams: Partner with the Program Design, Creative, and Engagement teams to align event content, marketing, and creative elements with our vision.
  • Oversee AV production: Manage audio-visual production and technical infrastructure to ensure high-quality event experiences.
  • Negotiate and manage venues: Secure conference venues, manage contracts, event layouts, and catering to ensure a seamless experience.
  • Coordinate communications: Oversee all communications with participants, including marketing and external messaging, before, during, and after events.
  • Budget management: Prepare and monitor event budgets to ensure fiscal responsibility.
  • Vendor and supplier relations: Maintain strong relationships with vendors, securing necessary support for event production.
  • Lead training for staff and volunteers: Train and support staff and volunteers involved in event execution.
  • Post-event evaluation: Conduct evaluations with stakeholders to assess event success and gather insights for future events.

Requirements

  • Bachelor's degree or equivalent experience required.
  • 2+ years of experience in project and program management.
  • Outstanding written and verbal communication skills.
  • Strong leadership and interpersonal skills.
  • Proven problem-solving and conflict-resolution abilities.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Experience with project management processes and tools/software (Asana preferred).
  • Ability to develop and present educational programs and workshops, lead practices, and support CAC programming as needed.

Work Environment

This is a full-time, exempt position. While our preference is for candidates based in Albuquerque, New Mexico, or those willing to relocate, we are open to considering remote candidates located within the United States if they are the right fit.

We offer a salary range of $65,600 - $82,000 (based on experience) for this position. Salaries are established based on a grade system designed to ensure competitiveness with industry standards as well as pay equity. Final salary will be determined based on the specific qualifications of the candidate in relation to the salary grade and predetermined criteria.

We have also designed a generous total rewards package in keeping with our mission and values. This includes industry-leading flexibility, benefits, and paid leave for full-time staff positions:

  • Medical, dental and vision plans with options to best meet your needs
  • 401(k) with a 3% match of salary
  • Generous PTO and paid sick leave policies
  • Organizational-wide, week-long breaks in the summer and winter
  • 3 months of paid sabbatical leave after 7 years of service
  • 5 paid days off to attend one spiritual retreat a year after your first year of employment
  • Professional development stipend
  • Five free books annually, in addition to all free digital downloads from CAC Library

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