Administrative Support Specialist

2 months ago

Pensacola, Florida, United States MasTec Inc Full time
Job Summary

The Administrative Assistant will provide administrative and general office support to the site and regional operations. This role directly impacts business operations by providing efficient and effective support directly to the field.

Responsibilities
  • Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
  • Assist with external and internal vendor relations, including payment of invoices, new vendor setup, and resolution of any vendor issues.
  • Handle incoming calls, emails, and company-related correspondence daily, including customer inquiries and complaints.
  • Assist customers with immediate needs and help employees with tasks related to customer requests.
  • Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs, and keep a detailed record of start and end dates in a separate log.
  • Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items.
  • Respond timely to requests from Resource Management and Field Operations.
  • Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers' compensation information, etc.
  • Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
  • Maintain a safe work environment by following and supporting safe practices.
  • Prepare and submit expense reports weekly in accordance with company policy.
  • Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
  • Assist/provide backup support to other office support employees as required.
  • Coordinate special projects as assigned.
Qualifications
  • High school diploma or equivalent.
  • 1 year of clerical or administrative experience related to work orders and invoice processing.

MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers. Backed by eight decades of experience, exceptional industry skills, and a deep commitment to core values, we continually strive to innovate and provide extraordinary value to our clients.

MasTec Utility Services Company is a subsidiary of MasTec, a certified Minority-Controlled Company by the National Minority Supplier Development Council (NMSDC).

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required.

Benefits available include Medical, Dental, Vision, Disability, and Life insurance, a 401k plan, and Employee Stock Purchase plan. MasTec is a publicly traded company (NYSE: MTZ).

Equal Employment Opportunity:

The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations.

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