Operations Management Specialist

2 weeks ago

Mauston, Wisconsin, United States Louisiana State University Full time

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Job Posting Title:

Operations Management Specialist

Position Type:

Professional / Unclassified

Department:

LSUAM FA - CSPER - PTS - Finance - Administration

Work Location:

0109 Audubon Sugar Institute Building

Pay Grade:

Professional Hourly

Job Description:

Job Summary


The Operations Management Specialist in Parking & Transportation Services (PTS) is a professional role tasked with overseeing all payable functions, which encompass procurement, accounts payable, inventory management, and supporting various daily operations under the Financial Operations division in PTS.

This position also acts as the backup timekeeper for the department.

Job Responsibilities

30% Oversee all facets of procurement for PTS, including requisitions, invoice processing, and related expenditures totaling approximately $15M annually. Scrutinize terms and conditions, policies, and requirements on all contracts to ensure adherence to regulations. Inform the Manager of Financial Operations of any potential issues to avert contract lapses. Collaborate with vendors to ensure timely processing of payments and updates.

20% Manage the digital archive and retention of all PTS financial records in line with university retention policies.

20% Collaborate with all departmental LaCarte holders to generate monthly expense reports for all expenditures and travel.


15% Audit, monitor, and update the PTS inventory, serving as the liaison for the department with LSU Property Management & Louisiana Property Management Assistance Association (LPAA). Facilitate the surplus of tagged and non-tagged assets. Manage all key requests internally and with other campus units. Maintain access controls for the departmental key box.


10% Review and process vehicle maintenance forms for the PTS fleet, addressing any discrepancies. Oversee the issuance and tracking of all FuelTrac records for PTS, acting as the liaison with University Stores. Coordinate all telecom work requests and serve as the primary contact for the department's copier needs. Reconcile all work order requests monthly.

5% Assist other business office personnel during peak periods and on special projects. Serve as backup to the department timekeeper. Perform all other duties as assigned.

Minimum Qualifications

Bachelor's Degree

LSU is committed to fostering an inclusive environment where our employees feel valued for their skills and uniqueness.

If you do not meet the minimum qualifications as listed, but possess significant experience related to the primary job responsibilities, we welcome your application.

Preferred Qualifications

Bachelor's Degree in Accounting, Finance, Business, or a related field. Experience in higher education, business office, or procurement.

Licenses/Certifications

Minimum LA Class E or equivalent driver's license.

Special Qualifications


This position may be required to work during official closures, but is otherwise not mandated to report to the physical campus during such times, provided their absence does not pose a risk to the safety, resources, and well-being of the campus.


Due to the nature of the position and its responsibilities, this role is subject to drug/alcohol testing in accordance with University Policy Statement 67.

This position has access to/directly handles cash. A financial history/credit check is required per FASOP HR-04.

Additional work hours and availability outside of standard operational hours may be necessary during peak periods.

Additional Job Description:

Special Instructions:

For inquiries regarding the status of your application, salary ranges, or other details related to the position, please refer to the appropriate contact in the Special Instructions section of this job posting. Please provide three professional references including name, title, phone number, and e-mail address. A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire.
Please attach ALL required documents under the "Resume/CV" section of your application.

Posting Date:

August 2, 2024

Closing Date (Open Until Filled if No Date Specified):
August 17, 2024

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more


Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance.

Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.


Essential Position (Y/N):

LSU is an Equal Opportunity Employer and SAME Agency:


LSU is designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials.

For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management ).

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e

g, resumes, RS:
17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at or email For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.

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