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Administrative Assistant I
2 months ago
We are seeking an experienced Administrative Assistant I to provide administrative support to our Office of Clients' Rights Advocacy (OCRA) team. The successful candidate will be responsible for managing administrative processes, establishing and maintaining electronic filing systems, and preparing reports and correspondence. This is a full-time position located in the greater Los Angeles area, with a hybrid schedule that includes both remote and in-office work.
Key Responsibilities
- Manage administrative processes, including data entry, record-keeping, and filing.
- Establish and maintain electronic filing systems to ensure efficient and secure storage of documents.
- Prepare reports, correspondence, binders, forms, and charts as required.
- Process purchase orders and accounting and administrative forms.
- Ensure documents are accessible to individuals who use screen reader programs or other assistive technology.
- Conduct inventory and order office supplies.
- Purchase and maintain office furniture and equipment for multiple office locations.
- Coordinate in-person and video meetings and conference calls.
- Make travel arrangements and complete internal forms necessary to formalize arrangements.
- Process incoming and outgoing mail and deliveries accurately and dependably.
- Provide liaison support between units, support services, and building maintenance.
- High school diploma or general education degree (GED); plus 1-2 years related experience and/or training.
- One year of progressively responsible administrative or secretarial experience.
- Demonstrated ability to read, write, and communicate effectively in English, including correct grammar, punctuation, spelling, and sentence structure.
- Able to communicate fluently and write effectively in Spanish, including the ability to interpret and translate.
- Proficiency in using Microsoft Office software, including Outlook, Word, and Excel.
- Effective telephone skills, including the ability to handle challenging situations patiently and tactfully.
- Ability to understand and carry out oral and written instructions, to work well under pressure and deadlines, and to prioritize and handle multiple tasks, with minimal supervision.
- Ability to work collaboratively on a team and to be flexible with changing situations.
