Administrative Assistant I
1 month ago
Blue Star Partners LLC is seeking an experienced Administrative Assistant I to join our team in Sylmar, CA.
Job Summary:We are looking for a highly organized and detail-oriented individual to provide administrative support to our team. The successful candidate will be responsible for a variety of tasks, including calendar management, travel arrangements, expense reports, and invoice processing.
Key Responsibilities:- Assist with calendar management, travel arrangements, and expense reports.
- Provide administrative support for meeting planning, townhalls, and agenda management.
- Track department activities and key metrics, including changes in org charts, budget/invoices, and quarterly progress against goals.
- Prepare reports, agendas, correspondence, and memoranda as guided by company policies and practices.
- Organize, prepare, and maintain department files, records, documentation, and presentations.
- Order and maintain office supply inventory for the department.
- Resolve and/or facilitate resolution of problems, including identifying causes to prevent re-occurrence.
- Remain current on developments in the field of expertise.
- Perform related functions and responsibilities as assigned.
- High School Diploma/GED and/or Associate's or Bachelor's degree.
- Minimum 3 years previous administrative experience or equivalent.
- Proficiency with M/S Office Suite (Excel, Word, PowerPoint, Outlook).
- Organizational skills, attentiveness to detail, and the ability to work under general supervision.
- Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
- Workday and Concur experience is a plus.
- Strong verbal and written communications with the ability to effectively communicate at multiple levels in the organization.
- Demonstrated problem-solving skills.
- Ability to take initiative and work independently.
- Anticipate challenges and opportunities proactively.
- Resourceful, effectively navigates through ambiguity, and can force prioritize.
- Adept at handling multiple assignments in a timely manner while meeting assigned deadlines.
- Ability to understand and comply with applicable regulations and company operating procedures, processes, policies, and rules.
- Able to use discretion and handle sensitive/confidential information.
Blue Star Partners LLC offers a competitive salary and benefits package, including medical, dental, and vision insurance, 401(k) matching, and paid time off.
We are an equal opportunity employer and welcome applications from diverse candidates.
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