Transactional and Litigation Support Assistant

4 days ago

San Francisco, California, United States SSL Law Firm LLP Full time

We are looking for a highly organized and detail-oriented Transactional/Litigation Legal Secretary to join our team at SSL Law Firm LLP. This role requires strong organizational skills, excellent communication abilities, and a deep understanding of legal processes related to litigation.

Responsibilities
  • Provide administrative and secretarial support to attorneys in the transactional department.
  • Prepare, draft, edit, and finalize legal documents, including contracts, deeds, leases, and closing documents.
  • File and organize legal documents, maintaining both physical and electronic filing systems.
  • Assist attorneys with preparing, revising, and finalizing legal documents such as pleadings, unlawful detainers, motions, discovery responses, subpoenas, and correspondence.
  • File court documents electronically using federal and state e-filing systems, ensuring all documents are filed accurately and timely.
  • Manage attorney calendars, scheduling depositions, court hearings, trials, meetings, and client conferences.
  • Prepare trial binders, exhibits, and other litigation materials as required.
  • Communicate with court personnel, opposing counsel, process servers, and clients.
  • Track litigation deadlines and ensure attorneys are prepared for hearings, motions, and trials.
  • Handle administrative duties such as copying, scanning, mailing, and managing attorney correspondence.
Requirements
  • Minimum of 3 years of experience as a legal secretary.
  • Excellent organizational skills, attention to detail and accuracy, and ability to handle multiple tasks and deadlines.
  • Strong understanding of litigation procedures, including court filings, e-filing systems, discovery processes, and trial preparation.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe, Litera, Worldox, and ProLaw.
  • Professional communication skills, both written and verbal.
  • Ability to work well under pressure and independently in a fast-paced legal environment.
  • Familiarity with both state and federal court systems, as well as local rules and procedures.
  • Ability to prioritize tasks and manage multiple deadlines in a dynamic work environment.
  • Strong problem-solving skills and ability to work independently and as part of a team.
What We Offer
  • $75,000 - $90,000 per year, depending on experience.
  • Competitive salary and benefits package.
  • Remote work schedule (Tues-Thurs in office).
  • Paid time off (PTO) and holidays.
  • Catered lunch every Wednesday.
  • Employee Assistance Program.
  • 401(k) plan.
  • Profit Sharing.
  • Opportunities for professional development and career advancement.

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