HR Administrator

SmartHire is seeking an experienced HR Administrator to join their team in Addison, IL. As an HR Administrator, you will play a crucial role in managing the company's Human Resources functions, including plans, policies, benefits, and procedures for all employees.

• ADP Workforce Management: Utilize ADP Workforce Now for payroll processing, benefits administration, and employee onboarding. Ensure accurate employee data and payroll records.
• HR Policies and Procedures: Administer and assist in the development and implementation of HR policies. Prepare and update the employee handbook.
• Benefits Administration: Oversee health, welfare, and retirement plans, including 401(k), medical, dental, vision, disability, workers' compensation, FMLA, and flexible spending accounts. Manage enrollments, terminations, and ensure accurate record-keeping.
• Recruitment: Manage the recruitment process for both exempt and non-exempt employees, as well as temporary workers. Conduct interviews and facilitate the hiring process.
• Employee Benefits Liaison: Act as a point of contact between employees and insurance providers to resolve benefit-related issues.
• New Employee Orientation: Conduct New Employee Orientations (NEO) to familiarize employees with benefit plans. Provide counseling on benefit options.
• Onboarding Materials: Mail and coordinate new hire welcome packets. Assist with new hire introductions and scheduling.
• Open Enrollment Management: Oversee annual open enrollment, including communication with employees, processing changes with carriers, and updating payroll.
• HRIS Management: Maintain HRIS records in ADP, compile and generate reports as needed.
• Payroll Review: Review payroll for accuracy and completeness.
• Compliance Assurance: Ensure compliance with COBRA, ERISA, FMLA, and other regulations by preparing necessary documentation and maintaining accurate records.
• Job Descriptions: Write and update job descriptions for all company positions.
• I-9 Documentation: Verify I-9 documentation and maintain records in compliance with legal requirements.
• Background Checks: Submit candidates for background checks and ensure timely processing.
• HR File Maintenance: Maintain HR files, process employee status changes, and prepare necessary payroll documentation.
• Employee Terminations: Handle employee terminations, conduct exit interviews, and manage associated paperwork.
• Reports and Presentations: Generate and distribute monthly headcount and PTO reports. Prepare PowerPoint presentations as needed.
• Meetings and Events: Attend Tier 2 meetings, organize company luncheons, and assist with company events.
• Interview Coordination: Schedule and coordinate interviews with stakeholders using MS Outlook.
• Document Follow-up: Follow up with HR colleagues on documents and data needed for projects.
• Special Projects: Assist the VP of HR with various projects and initiatives.

• Education: Bachelor's degree in Business, Human Resources, or a related field, or equivalent combination of education and experience.
• Experience: Minimum of two years of experience in general HR functions.
• Skills:
  • High level of interpersonal skills for handling sensitive and confidential situations.
  • Strong multi-tasking abilities and attention to detail.
  • Knowledge of COBRA, ERISA, FMLA, ACA, and related regulations.
  • Ability to work independently and perform duties with minimal supervision.
  • Excellent verbal and written communication skills.
  • Ability to work effectively with a diverse group of people.
• Technical Skills:
  • ADP Workforce Experience: Proficiency utilizing ADP Workforce Now.
  • HRIS Systems: Experience with HRIS systems for payroll, benefits management, onboarding etc.