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Administrative Coordinator

2 months ago

Kansas City, Missouri, United States BrandSafway Full time

Key Responsibilities:

  • Collaborate closely with Branch and Area Managers along with Regional Accounting to guarantee prompt and precise reporting of sales, billing, hours worked, and collections.
  • Proficient in computer applications, particularly Word and Excel.
  • Capable of prioritizing tasks and working autonomously.
  • Collect time sheets, rental tickets, and purchase receipts from the field and submit them to clients in digital format for approval.
  • Enter field data into internal systems for monitoring purposes.
  • Generate invoices for approved billing items to clients.
  • Input field safety documentation into internal electronic systems.
  • Manage new hire documentation, onboarding safety protocols, and I9 verification.
  • Engage with field personnel and assist in delivering training and completing online training mandated by BrandSafway and/or clients.
  • Perform additional general office tasks as required.

Required Qualifications:

  • Proficiency in Microsoft Office Suite.
  • High School Diploma or equivalent.
  • Preferred experience of 2+ years in office or general administrative roles.
  • Availability to work from 7 am to 3:30 pm with dependable transportation.
  • Strong attention to detail, ability to maintain focus for extended periods, and uphold a high level of accuracy.

Physical Requirements:

  • Capability to visit job sites as necessary.

About BrandSafway:

BrandSafway is a premier provider of access and specialized services to the global industrial, commercial, and infrastructure sectors. We deliver access and scaffolding systems, forming and shoring solutions, industrial services, and related offerings to over 30,000 clients worldwide. With a workforce exceeding 40,000 and operations in more than 27 countries, we enhance value by assisting clients in improving productivity and safety on every job site.