Project Coordination Specialist

1 week ago

Germantown Wisconsin, United States Keller Inc Full time

Keller is a 100% employee-owned design-build general contractor dedicated to excellence in the construction industry.

We are seeking a results-oriented, committed, and detail-focused Project Coordination Specialist to enhance our operations.

The successful candidate will excel in a dynamic environment, demonstrate exceptional communication abilities, and maintain a positive demeanor in their daily responsibilities.

The Project Coordination Specialist will assist Project Managers in orchestrating project activities to ensure adherence to budget, timeline, documentation, and quality benchmarks.

Under the guidance of the Project Manager, the Specialist will engage in various tasks to gain comprehensive knowledge about the construction process.


Essential Qualities:


We prioritize individuals with a positive attitude, high energy, and a commitment to excellence every day. Our employee-owners are reliable, accountable, and take pride in their contributions.


Key Responsibilities:

  • Assess subcontractors for project execution, including identifying new partners in various regions.
  • Collaborate with Project Managers to formulate proposals for clients and define the scope of work for subcontracted trades.
  • Review initial requests for proposals and draft proposals for smaller-scale projects.
  • Assist in the preparation and processing of change orders.
  • Manage project documentation internally and via external platforms for subcontractor access.
  • Conduct site visits with clients and subcontractors as necessary.
  • Coordinate the distribution of plans, instructions, and other documents to subcontractors for pricing and follow up on clarification requests.
  • Participate in internal meetings related to job flow, pre-construction, and project completion.
  • Research building permit fees and coordinate permit applications with relevant authorities.
  • Support the administration of ongoing projects across departments.
  • Identify and develop potential client relationships.
  • Perform additional duties as assigned.

Position Requirements:

  • Accountability: Ability to take responsibility for actions.
  • Communication: Proficient in effective communication with diverse stakeholders.
  • Detail Orientation: Strong focus on the specifics of tasks and projects.
  • Goal Orientation: Ability to maintain focus on objectives and meet expectations.
  • Interpersonal Skills: Capacity to build and sustain relationships.
  • Organizational Skills: Methodical and structured approach to work.
  • Self-Motivation: Capability to achieve goals with minimal supervision.

Preferred Qualifications:

  • Education: Bachelor's or associate degree in construction management or a related field.
  • Experience: 3-5 years in the construction sector.
  • Familiarity with Procore software.
  • Ability to interpret blueprints.
  • Strong problem-solving capabilities and attention to detail.
  • Valid driver's license.

What We Offer:

We provide a competitive salary, annual incentive bonuses, and a comprehensive benefits package. As a 100% employee-owned company, our Employee Stock Ownership Plan (ESOP) offers an additional retirement benefit that is fully funded by the company.

Become an owner without the associated challenges, and join a community of over 250 co-owners committed to your success.

Experience the Keller culture and take charge of your future.


Keller, Inc. is an equal opportunity employer.

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