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Executive Administrative Coordinator for Healthcare Leadership

2 months ago

Houston, Texas, United States SynergenX Full time
Job Overview

SynergenX is a dynamic and innovative organization in the healthcare sector, dedicated to enhancing the well-being of our patients through hormone therapy, weight management, and related services. Our commitment extends to our employees, as we strive to create a supportive and rewarding work environment.

The Executive Administrative Coordinator (EAC) plays a pivotal role in assisting the Senior Executive Assistant (Sr EA) in providing comprehensive support to the CEO. The EAC should excel in multitasking, possess outstanding communication abilities, and maintain a positive demeanor. This position requires a proactive approach to managing office tasks and ensuring a productive atmosphere.

Key Responsibilities:

  • Calendar Coordination: Efficiently manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Handle multiple calendars, process expense reports, and prepare confidential correspondence.
  • Communication Facilitation: Act as a secondary point of contact for stakeholders, managing correspondence, phone calls, and emails on behalf of the CEO. Collaborate closely with the Sr EA to keep the CEO informed of commitments and responsibilities.
  • Meeting Logistics: Organize meeting logistics, including preparing agendas, arranging venues, and compiling necessary materials. Prioritize tasks effectively to meet deadlines.
  • Document Organization: Maintain and organize critical documents, ensuring timely access and accurate version control. Update and create trackers, spreadsheets, and meeting agendas as needed.
  • Information Compilation: Conduct research and gather information to support the Sr EA and CEO in strategic decision-making. Address incoming issues and concerns with confidentiality.
  • Administrative Assistance: Provide general administrative support, including expense management and file organization. Complete a variety of tasks to assist the CEO and clinical operations.
  • Relationship Building: Represent the CEO with professionalism and act as a liaison for visitors and staff, fostering relationships essential for organizational success.

Qualifications:

  • Bachelor's degree preferred, or an Associate's degree with 5 years of experience supporting C-level executives.
  • Advanced proficiency in Microsoft Office Suite and relevant software applications.
  • Strong skills in advanced Excel functions.
  • Excellent verbal and written communication skills with a professional demeanor.
  • Exceptional organizational and time management abilities.
  • Ability to take direction and adapt to changing priorities.
  • Proactive problem-solving skills and the ability to work under pressure.

Benefits:

Comprehensive health, dental, and vision insurance, life insurance options, a 401k plan with a matching contribution, paid time off, and tuition reimbursement. Employees also enjoy discounts on services and access to onsite fitness facilities.