Office Support Specialist
4 days ago
Job Summary
The Office Support Specialist will provide general office support and be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, greeting and directing visitors, and assisting various departments with general clerical duties.
Key Responsibilities
- Screen telephone calls, transfers, pages, and takes messages as needed
- Greet visitors, monitor visitor sign-up sheet and notify or direct visitors to the appropriate associate
- Support the Chief Operating Officer with various administrative tasks and projects
- Assist Human Resources with clerical tasks, background checks and other duties as needed
- Manage weekly open market set up for vendors
- Reserve and prepare conference rooms for meetings and lunch meetings
- Coordinate travel requests and researches for best possible deals
- Assist in sending and distributing faxes
- Type correspondence and work on projects upon request
- Sort and distribute incoming mail and prepare mail for pick-up
- Update Corporate Phone list and calendar
Requirements
- Basic computer knowledge, including Word, Excel, and Internet required
- Minimum of 1-year experience required using multi-line
- Good oral and written communication skills and must be able to interact with all levels of management and supervision
- Must be able to work independently
- Ability to prioritize assignments and multi-task
- Bilingual Spanish and English a plus
- High School Diploma required
Work Environment
The work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances. Sedentary work. Exerting up to 10 pounds of force occasionally and/or a small amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Adequate movements (motions) of the wrists, hands, and/or fingers. Team members are required to have close visual acuity to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
*Job descriptions are merely a summary of the position. Duties and responsibilities are subject to change and may include any other that management finds necessary to successfully maintain business operations.
WINDSOR EQUAL OPPORTUNITY EMPLOYER
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