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Regional Office Administrator

2 months ago

Berkeley, California, United States D3 Search Full time
Regional Office Administrator

D3 Search is actively recruiting a Regional Office Administrator for a well-established and highly respected CA-based law practice with an office located in Berkeley, CA.

Position Title:

Regional Office Administrator

Note: 3+ years of law office management/law office administration experience is REQUIRED.

Location/Map:

Berkeley, CA

Employment Status:

Full-time | direct hire employment opportunity. Exempt role.

Employer Work Model:

Flexible hybrid 3/2 work model.

Job Summary:

Mid-sized CA-based law firm with statewide practice representing school and community college districts seeks a Regional Office Administrator with a minimum of three years of office management and/or related administrative experience. This position will be a member of the firm's Operations Team and is responsible for assisting with a broad range of management and office administrative tasks for the firm's East Bay, Sacramento, and San Francisco offices.

Responsibilities include resource allocation, training and development, workflow management, performance evaluation and management, coaching, counseling, and administration of the firm's policies and procedures for secretaries, paralegals, and non-department support staff.

Candidates will be considered for the following offices:

East Bay, Sacramento, or San Francisco.

Essential Duties:
  1. Directly supervise and manage staff in assigned offices
  2. Provide office support, including making recommendations for attorney/secretary assignments; coordinating staffing coverage; conducting staff meetings; working with Firm leadership to resolve office conflicts
  3. Maintain assigned offices, including overseeing the ordering and stocking of office supplies, as well as the ordering and repair of office equipment
  4. Manage facilities, including office facilities and safety, coordinating with building management and vendors, as needed
  5. Manage day-to-day safety programs for assigned offices
  6. Participate in the hiring, on-boarding, and training of employees in assigned offices, as well as disciplinary and/or termination decisions
  7. Facilitate the development of staff by providing opportunities and support; provides timely feedback on work product; regularly coaches, evaluates, and recognizes staff performance and accomplishments
  8. Prepare and deliver annual reviews and provide input on/bonus recommendations
  9. Leads by example; establishes clear expectations; sets direction and priorities; ensures that work levels are balanced among all staff; resolves internal staff issues in a timely manner; keeps staff informed of all appropriate information; and builds effective teams
  10. Coordinate local office activities, including annual holiday parties and other firm-sponsored activities
  11. May be assigned to lead, coordinate, and/or supervise special projects, such as coordinating office space and moves
  12. May provide support for employee administrative matters, including such tasks as submitting parking contracts to building management; providing support for annual open enrollment activities
  13. Ability to travel, with regularity, to offices within assigned region
Qualifications:

Must be detail-oriented, organized, proactive, and have excellent follow-up skills

Professionalism and ability to maintain confidentiality a must

Excellent verbal and written communication skills, including ability to apply good judgment and discretion

Ability to work under pressure while managing a variety of tasks and multiple deadlines/priorities

Demonstrated ability to execute duties and work at a high-level of accuracy and professionalism

Demonstrated flexibility in adapting to changing work priorities and office/Firm needs

Ability to foster and maintain trust and credibility

Ability to work independently, with minimal guidance, as well as part of a team

Strong computer proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint)

Law firm experience required

Bachelor degree or equivalent practical experience

3+ years of experience leading & directly supervising a team

3+ years in an office manager role preferred

Salary/Compensation:

Annual salary range is $175K to $215K (DOE/DOQ)

Health Benefits

Comprehensive health benefits package, generous PTO, 401K, paid parking onsite, annual salary increases and lucrative bonuses (based on individual merit & performance), and many other employee-centered perks, etc.

Highly collaborative, collegial and supportive work environment.

If interested in this full-time/direct hire Regional Office Administrator role with this highly respected and growing CA-based law practice located in Berkeley, CA, and you meet the above qualifications/requirements, please contact the following D3 rep:

Don Moser | D3 Search

D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers.

Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.