Administrative Assistant, Education Center

4 days ago

Hinesville, Georgia, United States Lee College Full time
Job Title: Part-Time Administrative Specialist, Education Center

Lee College is seeking a Part-Time Administrative Specialist to provide administrative support for the Education Center in Liberty County.

Job Summary:

The successful candidate will provide administrative assistance in support of the department's financial operations, including providing or compiling data for budgets, reviewing expenditures, and completing the Shadow Budget.

Key Responsibilities:
  • Provide administrative assistance in support of the department's financial operations.
  • Maintain a professional demeanor and polished appearance.
  • Perform clerical duties, including maintaining files, greeting and assisting visitors, disseminating information about Lee College Education Center programs, making copies, and scanning.
  • Create meeting agendas, take minutes during meetings, and distribute minutes to participants.
  • Prepare budget status and detail transaction reports; monitor departmental budgets and expenditures.
  • Enter and track departmental purchase requests; process account statements and credit card charges in the credit card tracking system.
  • Produce internal and external correspondence; distribute departmental information and reminders.
  • Answer phone calls, take messages, and provide up-to-date information related to programming, events, and course offerings.
  • Provide support to the center staff and faculty.
  • Follow safety procedures, maintain a safe work environment, and respond according to the established protocol to emergency situations.
  • Replenish supplies in the student lounge and the Grab and Go food station; notify the program manager and/or service coordinator of need for replenishment of supplies.
Requirements:
  • High School Diploma or equivalent (G.E.D.)
  • One (1) year of related work experience
  • Experience in support and data entry
  • Must be dependable
  • Demonstrated attention to detail and ability to multitask
  • Able to work individually with limited supervision and collaboratively with diverse populations/ groups/ teams
  • Must be friendly, outgoing, and energetic, along with exceptional customer service abilities
  • Excellent interpersonal and problem-solving skills
  • Friendly, courteous, service-oriented, and enjoy working with a variety of people
  • Act with discretion and maintain confidentiality
  • Exceptional computer skills including expertise in Microsoft Word, Excel, Outlook, and PowerPoint
  • Strong attention to detail and highly organized with the ability to keep detailed files and records
  • Ability to maintain effective working relations with college personnel and outside entities
  • Must be available to work evenings and weekends as needed
Preferred Qualifications:
  • Able to read, write, and speak both English and Spanish

Lee College is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, veteran status, genetic information or any other basis protected by law.

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