Executive Assistant

2 weeks ago


Edison New Jersey, United States Hackensack Meridian Health Full time
About the Role

At Hackensack Meridian Health, we are seeking a highly skilled and experienced Executive Assistant to join our team. As an Executive Assistant, you will provide administrative support to our top-level executives, relieving them of administrative tasks to focus on executive-level responsibilities.

Key Responsibilities
  • Schedule appointments, meetings, and conferences for departmental personnel using interdepartmental and hospital-wide computerized scheduling systems.
  • Prioritize calls through a screening process, transfer calls, record messages, and deliver them to the appropriate personnel.
  • Coordinate special projects as instructed, compose memos, transcribe notes, and research and create presentations.
  • Generate reports, handle multiple projects, and prepare and monitor invoices and expense reports.
  • Prepare and file routine and advanced correspondence, including letters, memoranda, and reports.
  • May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.
  • Review and distribute daily mail correspondence to the appropriate personnel.
  • Order office supplies and maintain inventory.
  • Maintain up-to-date departmental manuals and files.
  • May assist with compiling and developing the annual budget.
  • Responsible for confidential and time-sensitive material.
Requirements
  • GED or equivalent.
  • Minimum of 10 years' experience in a related field.
  • Minimum of 2 years' working for top-level executives.
  • Bachelor's degree may be substituted for some of the required experience.
  • Proficient in computer skills, including Microsoft Office Applications (i.e., Outlook, Excel, PowerPoint, etc.) and/or Google.
  • Excellent written and verbal communication skills.
  • Strong problem-solving skills.
  • Strong organizational skills with attention to detail.
  • Ability to prioritize and work independently on a variety of tasks.
  • Must possess the ability to take initiative and handle stressful situations.


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