Executive Assistant
2 weeks ago
At Hackensack Meridian Health, we are seeking a highly skilled and experienced Executive Assistant to join our team. As an Executive Assistant, you will provide administrative support to our top-level executives, relieving them of administrative tasks to focus on executive-level responsibilities.
Key Responsibilities- Schedule appointments, meetings, and conferences for departmental personnel using interdepartmental and hospital-wide computerized scheduling systems.
- Prioritize calls through a screening process, transfer calls, record messages, and deliver them to the appropriate personnel.
- Coordinate special projects as instructed, compose memos, transcribe notes, and research and create presentations.
- Generate reports, handle multiple projects, and prepare and monitor invoices and expense reports.
- Prepare and file routine and advanced correspondence, including letters, memoranda, and reports.
- May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.
- Review and distribute daily mail correspondence to the appropriate personnel.
- Order office supplies and maintain inventory.
- Maintain up-to-date departmental manuals and files.
- May assist with compiling and developing the annual budget.
- Responsible for confidential and time-sensitive material.
- GED or equivalent.
- Minimum of 10 years' experience in a related field.
- Minimum of 2 years' working for top-level executives.
- Bachelor's degree may be substituted for some of the required experience.
- Proficient in computer skills, including Microsoft Office Applications (i.e., Outlook, Excel, PowerPoint, etc.) and/or Google.
- Excellent written and verbal communication skills.
- Strong problem-solving skills.
- Strong organizational skills with attention to detail.
- Ability to prioritize and work independently on a variety of tasks.
- Must possess the ability to take initiative and handle stressful situations.
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