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Office Coordinator and Reception Specialist

2 months ago

Westbrook, United States Scranton Financial Group Full time
Job Overview

Position: Administrative Assistant/Front Desk Receptionist

Scranton Financial Group, a reputable and expanding Financial Services Firm, is in search of a dedicated full-time Administrative Assistant. The ideal candidate will possess a friendly demeanor, reliability, and exceptional organizational skills, complemented by strong communication abilities to thrive in our dynamic financial office environment.

This role requires onsite presence, as it is a full-time position without options for hybrid or remote work.

Key Responsibilities:
  • Manage incoming calls by answering, screening, and directing them appropriately.
  • Provide essential administrative support to facilitate smooth office operations.
  • Perform various administrative tasks including filing, typing, copying, and scanning.
  • Sort and distribute incoming mail, and send out email announcements and memos.
  • Welcome visitors, ensuring their comfort with refreshments.
  • Assist in organizing corporate events and internal meetings.
  • Monitor inventory levels and order office and kitchen supplies as needed.
  • Prepare outgoing mail and packages, including overnight deliveries.
  • Maintain office equipment and ensure everything is in proper working order.
  • Support various departments by creating and updating spreadsheets, reports, and marketing materials.
  • Schedule and confirm appointments for management and licensed personnel.
  • Conduct accurate data entry tasks.
  • Develop and maintain an organized filing system.
  • Make travel arrangements as required.
  • Take meeting notes and assist with dictation when necessary.
Desired Attributes:
  • Friendly and outgoing personality
  • Proactive and initiative-driven
  • Dependable and trustworthy
  • Resourceful and efficient
  • Highly organized with excellent prioritization skills
  • Strong verbal and written communication abilities
  • Professional demeanor and conduct
  • Experience in supply management and inventory control

We offer a competitive hourly wage along with a comprehensive benefits package that includes Health, Dental, and Vision insurance, Life Insurance, Short and Long-term Disability, Paid Time Off, and a 401k plan with employer matching.

Scranton Financial Group is committed to providing equal employment opportunities to all qualified applicants, regardless of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable laws.

Qualifications:
  • Exceptional phone etiquette and communication skills.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • A minimum of 2 years of experience in a front office role.
  • High school diploma or equivalent required.
  • Must be legally authorized to work in the United States without sponsorship.